Announcing some new enhancements to Flowsana; these new features are available now!
Automate your subtasks
When creating a new workflow, you now have the option of selecting to include subtasks in that workflow! These subtasks do not have to be attached to the project to be included in the workflow automation, as was previously the case.
This option is available via a new checkbox you’ll see when you create a workflow:
For an Auto-Adjust workflow, this option means that you can set subtasks as dependent tasks and give them start/due dates, and those subtasks will have their dates adjusted just the same as Flowsana adjusts the dates of top-level tasks.
For a Dynamic Duration workflow, this means that you can set subtasks as dependent tasks and give them a Duration (and optionally a Lag Time and/or Assign To), and Flowsana will adjust those subtasks just the same as it adjusts top-level tasks.
For an If-Then Rule, setting this option means that the rule will be evaluated, and run if the trigger condition is met, for all subtasks in the project in addition to its top-level tasks.
Custom email notifications
Flowsana has a “Send an email notification” rule action. Previously, the content of the notification email was fixed; it indicated what change occurred that caused the rule to be triggered.
While this email format is still available as a default, you now have the ability to override it and specify your own email subject and/or body! Even better, you can use Flowsana’s variable substitution feature to further customize the email.
Here’s an example of what the new option looks like when creating a rule with the “Send email notification” action:
Powerful quick task entry
Previously, Flowsana’s Hashtag Automation workflow only operated on a task’s Description field. Now when you create a Hashtag Automation workflow, you have the option of having it operate on the task Name. Here’s what the new option looks like when you create a Hashtag Automation workflow:
In addition, when it processes hashtags on the task Name, it strips out the hashtags after it processes them.
What all of this means is that Hashtag Automation is now a powerful way to quickly set various properties on a task simply by typing them at the end of the task’s name, without having to use the Asana web or mobile interface to separately set each property. Flowsana will set all of them and then will remove them from the task name, leaving it clean.
What can you set on a task using Hashtag Automation?
- The due date
- The assignee
- The section it gets added to within the project
- Any number of tags
- Any number of additional projects
See the Hashtag Automation documentation to learn exactly how to use it.