Feature Request: Use People Field as Dynamic Assignee in Rules

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It would be a huge time-saver if Asana allowed the use of a People custom field to dynamically assign tasks via rules. Currently, rules only let you assign tasks to the creator or the person who triggered the rule, which is quite limiting.

Right now, we are having to manually build out hundreds of rules to assign tasks based on brand logic (e.g., If brand = X, assign to Y). It would be much more efficient to set stakeholder roles using the People field in a task template, and then have a rule assign the task based on that field—rather than hardcoding individual rules for each scenario.

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Welcome to the forum, @Katie_Murray! I’m guessing the issue currently is that people fields can hold multiple users while assignee can only hold one, so in cases where you have more than one person in the people field, the system wouldn’t know how to assign the task.

That said, as is the case with many challenges, enterprise customers can use script actions as a workaround. @Phil_Seeman’s Flowsana might also be an option.

Make sure you vote for your own post using the vote button next to the title!

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Indeed it is! We support the rule action of assigning a task to the value in a custom field, where that field can be a People field. (If there are multiple users in that people field, we take the first one as the assignee.)

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Good to know. @Stephen_Li , do you know if there is a known workaround for this or a solve for this in the future?

@Phil_Seeman appreciate the workaround support here! We don’t currently have Flowsana, but this could potentially be something we look into!

Adding in my colleague, @Josh_Tominus, and @Meghan_Boland here for visibility.

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@Katie_Murray - do you know what Asana plan you currently have? If you are on enterprise (and not able to use Flowsana), you could do this with a script action. AFAIK, those are the two best workaround options.

Asana doesn’t typically publish a feature roadmap, so we don’t know if this is in their immediate plans, but I know they do regularly monitor the forum for feedback and have launched many features requested here so we’ll have to cross our fingers that this gets some traction.

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