Estimate time fills with min not hours

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1

Hi, I’ve added estimate time rule to estimate the workload. Somehow, it ads the estimate time in minutes not hours. This is my prompt:

Goal:
Create an estimated time breakdown and subtasks for this task based on the information in the task description. All estimated hours should be whole numbers.

Instructions:
1. Read the task description and extract:
   - Number of static assets
   - Number of video assets
   - Number of languages for localization
   - Asset type: "Update existing" or "Create new"

2. Calculate estimated hours (round up to nearest whole hour):

   Initial Assets:
     - Statics: 0.5h per static if updating, 1h per static if creating new
     - Videos: 2-4h per video if updating (depending on amount of changes), 4h per video if creating new
     - Initial Assets total = statics + videos, rounded up

   Feedback & Revisions:
     - 20% of Initial Assets total, rounded up

   Localization:
     - Statics: 0.25h per static × number of languages
     - Videos: 1h per video × number of languages
     - Localization total = (statics × 0.25 × languages) + (videos × 1 × languages), rounded up

   Total estimated time = Initial Assets + Feedback & Revisions + Localization, rounded up

3. Output (strict structured format for Asana Studio):

- Set parent task field "Estimated hours" = Total estimated time
- Create 3 subtasks with the following fields:

   1. Name: "Initial Assets"  
2. Name: "Feedback & Revisions"
     
   3. Name: "Localization"

Constraints:
- If any required field cannot be extracted, treat its value as 0
- If total estimated hours < 1h, set parent task "Estimated hours" = 1h
- Only output the structured data needed to create sub

Inside the subtask I added the use AI to add the time.

2

Hi @Annelies_B, the reason your “Estimated Time” is showing in minutes is that Asana always tracks this field in minutes, even if your calculations are in hours. That’s why the AI output looks like minutes.

Here’s how to work around it:

  • Convert hours to minutes – In your AI prompt, multiply your calculated hours by 60 and use that for the field. For example:
    Total estimated time in minutes = Total estimated hours × 60

  • Display in hours manually – If you prefer to see hours, you can use a separate number field for hours. The “Estimated Time” field will still record minutes internally, but you can display hours in your custom field.

  • Include units in your AI output – When creating subtasks, make it clear in your prompt that the AI should output time in minutes so it fits Asana’s field correctly.

Basically, this is just how Asana’s time field works. It always stores minutes, so any hours you calculate need to be converted if you want them to show correctly.

Feel free to add an upvote and context in Product Feedback here: https://forum.asana.com/c/forum-en/product-feedback/20