There will be many tasks that will have the same entry for a custom field. Rather than clicking the drop-down menu for each of the tasks to select the same entry in a custom field, we would like this to be auto-populated based on a specific template.
For example:
There are many tasks that have the [Priority] of “Medium”. Rather than click on the drop-down menu every time to select “Medium” for the Priority custom field, we would like this to be auto-populated.
What is the best approach for this? Could we leverage templated to auto-populate this data?
You can indeed assign custom field values to tasks in the template so that when the template is used they are auto-populated.
You could use task templates also, or rules if there is a specific trigger for tasks to be marked as for instance high priority (upcoming due date for example)
If you’re on a paid plan, you can use a task template, as @Danielle-GenD suggests.
If you’re on Business or Enterprise, you could also use rules as she suggests too.
But please consider not using Priority at all! Consider a Critical custom field instead, or another approach I suggest in my new Forum Leader Tip here:
Hi all. Related question… We have a “Date Delivered” field which is set up as a date field on a project. We also have corresponding data fields (client-requested) for Fiscal Year, Fiscal Month, Fiscal Quarter, etc.
Is there a way to have Asana deduce or extract the component pieces of a date and apply those pieces into other fields?-OR- Does Asana offer a native dashboard module which can analyze a date based on certain criteria (as Excel does)?
Ex.: Date Delivered = 7/4/2023; Can Asana auto-populate FY as 2023, FM as July, and FQ as Q4?