Assigning tasks to guests who are in your organization

[Paula_Gomez]

We are just starting with Asana and still learning a lot but one thing that we are having trouble figuring it out is how to best assign tasks to “Guests”. These guests are part of our organization, as in they share the same email domain, but not part of our team. I’m not sure if any have Asana accounts already but let’s assume they don’t.

We need to be able to assign the occasional task to them depending on the project but not add them to our team as we don’t want them to have access to all projects, just what is relevant to them at that time. We can’t seem to figure out if we need put these individuals on their own Team under our account or if we can just assign them as needed as guests via their email. And if so, are they able to be assigned and mark that task as complete.

I’ve reviewed other forums but many are a little dated (pre-2020) and I’m not sure if they are still up-to-date on what Asana can do now. I’m also not fully understanding the Help Center in how they define “Guests”.

Again, they are part of our organization (same email domain) but they don’t have an Asana account or work in it until now.

Thanks in advance!

[lpb]

Welcome, @Paula_Gomez,

The people you describe will be known as Members of your Asana organization. Guests are those explicitly using an email login that does not match your Asana organization’s domain.

They must login to your org before you can assign them a task.

You can assign them only to the tasks, projects, and teams that you want to, but as Members they will see work public to the org.

Given the above, Help may make more sense now to address some other questions that might come up, or you can ask here.

Thanks,

Larry