Would like ability to easily filter for stale tasks (not modified with last N days)



Today you can filter on Date Modified but it’s oriented for finding recent tasks (modified within the last…). I’d like the inverse of being able to say show me tasks that haven’t been modified since a # of days ago.

You could sort of achieve this using ‘between’ and setting a VERY old date for the start of the range and your target date for the end but it means updating it every time you open the filter vs it just showing me what I want in the saved filter.

How can I search for tasks *NOT* modified within n days?
How can I search for tasks *NOT* modified within n days?

I would love to see this use case for projects too.
e.g. if X percent of the tasks are stale, than a project would also be stale


Also @Alex3, there is another post for this that has gotten a bit more attention


I’m trying to set up a saved search that will show me tasks that have not been modified in a while.

I want to avoid my client’s questions not being responded to or acknowledged. I don’t see how to use the search to look for things that are getting stale, but rather only things that have been modified recently.


Not sure you can do this with an advanced search per se, but you can sort any search by Last Modified.


Thanks @James_Carl

That sounded good…

Since it sorts by the most recently modified at the top I needed to scroll (endlessly) to get to stuff that had been neglected longest. The system lets me sort by last modified but I can’t switch between ascending/descending.

Any other suggestions for how I might use the tool to identify things that are “hanging out there”… In space… Alone… Lonely…


Yeah, I’m with @James_Carl on this one. If sorting the list is important to you, @dan_sullivan, you could even export as a csv and sort the list by ascending/descending, then revisit the tasks you identify in the csv. Tedious, but it’s an idea.

Would like ability to easily filter for stale tasks (not modified with last N days)

I don’t think I can afford to spend that much time on it. I’m looking for something like this because of a lack of good protocol/protocol adherence from other team members and clients – backstops of tasks don’t get lost.

I appreciate the feedback; I think if the prospect was only to do it manually via export I will have to abandon the idea.


Actual if the Advance Search for Modified would add “Before” it would work.


I have a good analog for @dan_sullivan’s request: 1password’s watchtower

It works behind the scenes and prompts you when it detects weak passwords, accounts without 2FA, security breaches, and other. What would be great for stale tasks would be something that actually helps manage the oversight, rather than a tool for scraping the data yourself.

It would be great if a feature like that worked on projects as well as tasks, e.g. stale project if X percent of the tasks are stale.

Lastly, there’s other posts on the community about this feature like:

@Marie It would be good if a community manager could aggregate these different posts.


All done @Fonti :slight_smile: