I recently had a discussion with the CEO of a retail company. He was not using Asana properly, and people around them were starting to complain. So we looked at their Inbox, My Tasks, settings…
The discuss also led us to talk about delegation, and the power of hiring an assistant.
At iDO, and even personally, we have had an assistant for a long time. And it has been amazing. Don’t get me wrong: it is hard to delegate. Especially at first. But when you get used to it, you can’t go back.
Here’s a list of things we delegate, to inspire others:
- research: “I want to buy a new microphone, can you find me the top 3 model for my use-case?”
- data manipulation: “I need to extract the domain names of those 2500 accounts”
- discussion with other parties: “Can you ask the accountant what needs to be done to start accepting Pounds as a currency?”
- social media: “Can you make sure we publish one YouTube video per week, and assign them to me?”
- visual: “Can you use the template on Canva to generate 12 new thumbnails?”
- admin: “Can you add our new hire to all the Asana teams, according to our process?”
- data entry: “We added a new field to track the country of clients, can you update the 500 tasks we have?”
- monitoring: “Can you watch for big fund raising in the retail industry and warn me if it is above 10M$?”
- copywriting: “Can you use deepL to translate this post, and proof-read it?”
In those cases, using Asana as a shared tool with the assistant allows to:
- centralize requests
- follow progress
- facilitate recurring tasks
- streamlines communication
- reduce number of meetings
If you combine an assistant with tools like ChatGPT, you might even be able to go one step further!
Assistant + Asana (+chatGPT) = 
So when do you hire an assistant yourself?
Bastien, Asana Expert
iDO (Asana Partner: Services & Licenses)
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Just don’t forget to set up a process to make sure all relevant tasks are shared. 