The Context: Hi All- I am a Research Project Manager at a large university that is on-boarding a team of faculty, staff, and students onto Asana. So far the roll-out is going well and I think we can manage our workflows well using Asana. Fingers crossed.
The Project: The question I have is about a very large research and data acquisition initiative that is on-going. We will be contacting about 70 individual counties within our state to get permission to access child welfare data from each county. This involves 4 phases: 1)Communications/Courting, 2) Data Use Agreements, security plans & negotiations, 3) Data aquisition 4) recruitment of participants (pulled from the data that was collected). There is a primary investigator involved, but there has been no project management and data collection has already begun. Basically, things were slapped together and are barely holding on now.
My question is: Should I build a project for each of the 70 counties within this project team (this is one of several initiatives I am managing) to keep track of the phase the project is in, if paperwork has been completed and to create task dependencies so people know when they are up to do the next step?
My hesitation is that tracking information for 70 counties (really 70 separate iterations of a similar workflow) is a lot, and I am not sure of the best way to use Asana to do this since I am a new user.
What is the best use of Asana for a large data collection project that is occurring within 70 counties and involves 4 phases?