On July 20, 2023 (three days ago from this writing), Asana released an update changing project permissions.
The features will be nice long-term, but right now the change results in reduced project permissions, so I am offering suggestions of what you can do to avoid possible confusion.
To understand the nature of the update, see the following two posts . . .
Update on July 26 (a few days after initial rollout):
The issues to be aware of are:
Project members formerly with “Edit” permission (full project access to change both structure and content) may have been migrated to “Editor” permission and can no longer change structure, only content. See the post above for more details.
Those with access to a project because it’s public to a team they’re a member of, but who are not a project member, and where the default project permission was formerly “Edit” may now have “Editor” permission with content-only rights–the same loss of structure edit rights as above.
All new projects you create where you specify “Editor” permission either for a project member explicitly or for the default project permission for non-project members will now have content-only rights.
Regarding points 2 and 3 above, “default project permission” refers to the project’s Share dialog > Members list topmost entry, which is always of the form
<team name> and task collaborators. This entry lets you choose project permissions for all non-project members.
If you’re on a paid Asana plan, have each user who is a project owner click Search box > Advanced search > type “me” in Assigned to > and click Search. Then, in the search results view, click the Projects tab, and then click Sort and choose Last modified. The list shows projects you own in rough order of use.
If you’re on the free Asana Basic plan, either go to https://app.asana.com/0/search?type=projects or instead use the left sidebar > Projects > . . . menu > Recent list instead of the above.
Starting at the top of the sorted search results, one by one open each project, click Share, and verify/update the project permissions for all the rows under Members which now show either “Editor” or “Project admin,” including the first row specifying the default permission, and all remaining rows for individual project members. Make any desired updates, remembering that “Project admin” will mimic the old “Edit” project permission of both structure and content, and that “Editor” will mean content-only permission. (If you’re wondering about no longer seeing here the indication of which project member is the Project Owner, that’s now found in the project’s Overview tab, and also in the Project actions menu > Edit project details dialog–if you have permission to see this.)
If you’re on a paid Asana plan, note that project templates allow you to set the default project permission for new projects you create from a project template. If your desired default project permission is different from what Asana uses as its default, you might want to get in the habit of creating your new projects from a standard project template with your default.
- On July 26, I modified this post to reflect the new info received earlier today and quoted above
- Once an ‘Editor’ or ‘Commentor’ is set as the ‘Project Owner,’ they are immediately upgraded to a ‘Project Admin.’ [Thanks, @Richard_Sather!]