I have a bullet-proof test for you to know if your team, or yourself, is overwhelmed when using Asana. I called it the “Bastien’s Task Dilution Law”.
If placing a task in the right project or through the right process will most likely result in the task not being done, your team is either overwhelmed or poorly organized.
I have the perfect example, I am sure it will resonate. If you are using Asana, you most likely have a project for different ideas, or a backlog. You might also have a neatly organized My Tasks view with sections like “Top priority”, “Secondary”… Have you ever thought “if I put the task in Secondary it will never get done?” or “If I add the task in the backlog it won’t get done”, and as a result keep the task “around” at the top of your list somewhere to take care of it? Even though it isn’t a priority?
That, my friend, is the #1 proof you are disorganized and/or overwhelmed… The reason: you just have too much on your plate, and important but not urgent things will disappear into the void unless you do them right away. Which overwhelms you even more.
The only solution: time block a slot in your calendar, half a day or a day, and get back to clarity.
Bastien, Asana Expert
iDO (Asana Partner: Services & Licenses)