I struggle with that sometimes. I have a lot of tasks that I feel fall into these categories. There are some days where I feel like I’m just “playing Asana” half the day instead of working. Generally, when I step back though, I realize this is because that’s literally what’s happening: I have too much going on. So generally I forgive Asana, accept I’m powerless to do anything but remind other people of their obligations to me or my team, and then try to feel good that at least I’m not letting anything fall through the cracks.
I know everyone works differently and I don’t actually know what you’re working with so I tried to think of a way to do what you’re saying within Asana as it is now, and now that I’m done I like it and think I might start using it. Hopefully it’s what you had in mind and it works for you too.
If you created a “Follow-Up Tasks” project, placed all these follow-up type tasks into that project, and then marked them all for Later in your My Tasks, then they’d always be sorted down to the bottom of your My Tasks and organized into the “Follow-Up Tasks” project. There’s a little bit of work to set this up and some things I discovered trying that might prove helpful.
How to Accomplish This:
It’s basically just a few steps, but I’ll describe the subtleties as well.
- Create the “Follow-Up Tasks” project
- It needs to be a List project, not boards (this is so you can muti-select in it)
- Make it private to you (this keeps it from cluttering up your team member’s project list)
Add the “Follow-Up Tasks” project to all your follow-up tasks
- Don’t remove any existing projects on the tasks as this is just adding a layer of organization for your personal use and removing other projects may remove visibility for your team
- Go to the “Follow-Up Tasks” project and multi-select all the tasks (Click the top task, hold down SHIFT and select the bottom task)
- Mark all the selected tasks for Later (Hold down Tab+L – this is the keyboard shortcut for marking tasks as Later in your My Tasks and these shortcuts can be used anywhere)
Here’s How It Looks
This is what it looks like once you’ve added all the tasks to the follow-up project and you’ve selected them all:
After you’ve marked all the tasks for Later with TAB+L, the screenshot below shows they all end up in your My Tasks. Of note, I left one project expanded so you can see how tasks still show up in their relevant projects in Later, but also show up in the Follow-Up Project:
This felt pretty powerful to me in that I don’t completely lose visibility of follow-up tasks. I just have to remember to add this project to the relevant tasks. I can see and manage them all in this special project, but they’re also still in My Tasks if I want to drag any around.
Maybe give that a try. I’m still interested in what other people might do. I’m going to experiment with this for awhile and see what I think.