We have a project to house all our product feedback (Project A), and a separate project to house our active product development work (Project B), and I want to be able to trace how a piece of feedback moves through the development process.
Right now, feedback comes into Project A, and has several custom fields to help triage it (is it strategically aligned, platform, etc).
Next, a PM decides if we’ll work on this now, next, or never and rules move the task to that section.
If a feedback task is “Now” the PM creates a new task (using a task template) in Project B. It’s not usually appropriate for a task in Project A to simply be multihomed into Project B, as it almost always needs to be broken down into several smaller tasks to be right-sized for our product team sprints.
I need a way to link the feedback task in Project A with the several Product tasks in Project B, and I need this to be as automated as possible. The tasks aren’t dependencies of each other, nor are they really subtasks. I wish there was a way to mark tasks as related to each other.
What’s the best way to be able to say on task in Project A, “this is related to tasks 1, 2, and 3 in Project B” and in Project B, “this task was created from Task 4 in Project A”?
One simple approach is to use @mentions in each task description, so in your example, the task in project A would have three task @mentions in its description, and the task in project B would have one. This may not be as automated as you like, but the vanity links Asana automatically creates will automatically change when the @mentioned task is marked complete (it will show a completed checkmark).
I would consider not fully ruling out the use of subtasks either which would give more direct access to the task, its comment thread, etc.
I have a different idea, but dependencies come to mind not sure if these related tasks are dependent on each other, but for what you’re asking for that would be a manual process from what I’ve seen so far. You could possibly use Dependencies feature as a related to tasks 1, 2, 3…etc as they would show up under each task you add. Unfortunately, though this cannot be automated… yet
So, in this scenario, when say a task in Project A is no longer blocked (but using blocked as related to… tasks 1,2, & 3 in Project B)
and in Project B you can do the same thing. And even perhaps automate it in a way when these things are completed you can add a comment by linking it the task link, but I’m not sure if that can be automated. But, hopefully you get the gist of what I’m trying to say
Hope I’m making sense of all this please let me know if I’m off or not understanding your question correctly
please let me know if I’m off or not understanding your question correctly