We have been using AI Studio to successfully draft briefs and other summaries based on tasks in a project and those are working well but I feel really stumped by something simple!
We have a form that creates a task in a section called “Form Intake”. I would like to provide AI Studio the instructions to use the details captured in that form (based on Custom Fields) to split out the work into individual tasks. I am able to do this via traditional Rules, but as of 5/9/25 there is some sort of processing lag that is causing Asana to duplicate tasks with partial information that is causing a roadblock. I think what is happening is that since Asana initially build the task in the Form Intake section it now sees that a new task in the Form Intake section which is triggering the rule again… and again… and depending on how long it takes, the task ends up at least being duplicated, if not triplicated.
My project is focused on Webinars, so all of the Custom Fields align with the form fields. Example: Do you have your presenters confirmed?
My current, standard rules look like this:
- IF the answer to “Do you have your presenters confirmed?” is Yes
- THEN create a new task in the section “Details”
- Task title should be formatted to concatenate provided text with Custom Fields: Provide the presenter details for {Webinar Title}
- Task should be assigned to the task creator
- Due date for this task should be 2 days after rule is triggered
- IF the answer to “Do you have your presenters confirmed?” is No
- THEN create a new task in the section “Details”
- Task title should be formatted to concatenate provided text with Custom Fields: Provide the presenter details for {Webinar Title}
- Task should be assigned to the task creator
- Due date for this task should use the Custom Field {Presenter Details Ready Date}
So my question to the group is: can I use Asana AI Studio to perform the creation of these tasks instead? Maybe it won’t get snagged on the loop of putting tasks into the same section that triggers the rules.
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