Subtask Progress Indicator & Bar

Because only tasks marked complete are included in the progress status our leadership looks at for % of a project currently completed, we are now forced to make everything a task and avoid using subtasks altogether. This makes most project boards an unwieldy mess that are not only awful to create but essentially worthless to use for actual project management because you cannot accommodate any scaffolding of project components. This could be easily remedied by including sub-tasks in the calculations for how many tasks are in project and what percentage of a project is complete.

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Hi @Meg_Osterbur, welcome to the Asana Community Forum and thanks for sharing your feedback with us! We already have a thread on this topic so I’ve gone ahead and merged your post with Subtask Progress Indicator & Bar to consolidate feedback.

Hi @Emily_Roman,

This thread dates back to October 2018, which is three years ago! Could you provide an update on where Asana is with this product revision?

Thanks!

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Hi Emily,

I don’t see any solutions to this issue on the thread you linked. Am I missing something?

@Emily_Roman
I want to raise the issues both Paul_Huckett and Nicole_Hazari have pointed out:

  1. This thread goes back 3 years and there has been no progress or updates on the development of this feature.
  2. Connecting to existing threads does not provide a solution or an update, it merely raises the question of whether feedback is relevant to product development.

Let’s make this constructive and concrete with a question. Are there plans in the future to integrate subtask completion into the project % complete calculations?

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Switch to Notion.so. It’s fairly easy to create custom indicators. Examples can be found e.g. on notion.vip (I am not affiliated with that site).

I would find it incredibly helpful to be able to see not just the total amount of sub tasks but also the amount that is complete vs outstanding (5/7). My team has a lot of sub tasks that have sub tasks (fun complexities of managing 34 country sites in 22 languages). Since you can only see how many sub tasks there are you have to click into each individual sub task to see what the progress is for the sub tasks within that sub task.

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Hi @Paige_Porter, thanks for taking the time to provide this feedback!

We do have an existing thread for this feature request in the #productfeedback category so I’ve gone ahead and merged your post with the existing one to consolidate feedback.

I’ll keep you posted and let you know if I have any updates :slight_smile:

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@Natalia Any update on this feature?

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Hey Rebecca, can you at least link that ‘existing’ thread that you mentioned here. Thanks!

Hi @Joanne_Maiquez, the thread we are currently on is the existing thread :slight_smile:

Not sure if this will be solved any time soon, since afaik subtasks and subtasks of subtastsks are calculated into the “Workload”
This could be solved bei integrating custom fields and custom searches.

Solution: An easy way to check the status of subtasks is the board view. Just click on the little triangle next to subtasks an it opens up all the subtasks. This way you can check the subtasks status in about 1 second

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Is there an option (or enhancement request) to view subtask summary within the parent task to capture incomplete subtasks?
As there is no rule to block users from marking a parent task complete if sub-tasks are incomplete, this is would be a great validation step.
See screenshot as example.

Thanks!

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Hey @Raffaella,

here is an existing feedback request thread you might be interested in upvoting: Mark all subtasks complete before allowing tasks to be marked complete

Potentially also this is of interest to you: Visualise progress of subtasks at a glance

Since subtasks can now be included in charts you can maybe set up some starts to get an overview on the status there.

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Thanks Andrea - the other threads are useful for context but don’t provide a solution. Appreciate the info though!

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Hey @Raffaella, I have found another feedback request thread now which seems to be exactly about what you are asking so I have merged your request. Don‘t forget to upvote.

Is it possible to have a calculated field that looks at % of completed subtasks? I see this is available but New! Custom field rollups in portfolios for increased visibility into key metrics. Basically the top-level task would show a percentage of completed subtasks in another field.

Thank you,

Jon

Hello @Jon_Alden, the thread you are referring to is for portfolios.
Now for the subtask completion % indicator, I have found another existing thread so I have merged your post into that. Don’t forget to leave your vote at the top of this thread.

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I see formulas were recently added for columns. Unfortunately, Asana is missing a “Count” function and “Task”/“Subtask” as available fields. Providing these capabilities in formulas would negate the feature request and enable users to apply their own logic to columns and dashboards.

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Hi team,

I want to emphasize the criticality and urgency of implementing a task progress bar feature in our system.

  1. Efficiency and Quick Decision Making: In our fast-paced environment, we often find ourselves pressed for time, especially during meeting reviews. A task progress bar will provide an immediate visual representation of how tasks are progressing. This visual cue will allow us to quickly identify tasks that are lagging behind and those that are nearing completion. It’s a swift, intuitive way to understand the status without having to dive deep into subtasks or rely on manual updates.
  2. Reduced Manual Effort: The current method of using a status progress dropdown is not only cumbersome but also inefficient. It requires manual updates, which are prone to stay in progress for long time. Furthermore, for tasks with numerous subtasks, it becomes increasingly challenging and time-consuming to gauge the overall progress. A progress bar eliminates these challenges by offering a consolidated view of the task’s status.
  3. Enhanced Collaboration and Accountability: With a clear visual representation of task progress, team members can have more informed discussions during meetings. It fosters transparency, encourages proactive communication, and ensures that everyone is on the same page. Additionally, by having a transparent view of task progress, it promotes accountability as team members are more likely to take ownership of their tasks and ensure timely completion.

Given the above reasons, I strongly believe that introducing a task progress bar feature is not just a convenience but a necessity. It will significantly streamline our workflow, enhance collaboration, and ultimately drive better results. I kindly request prioritizing this feature and look forward to its swift implementation.

Thank you for considering this suggestion.