The way we currently use Asana is this: Staff fill out Asana forms that are hosted on our organization’s internal site. Depending on the form, their responses are sent to the relevant project, and tasks are auto-created. There are certain fields that auto-populate, but we also have the task description auto-contain the entire form responses, so that we can read each response to each question. Depending on the selections staff make, sometimes subtasks are created — either within that same project or in a separate project.
For example, when a staff member submits a request using our Promotion form, the parent task is created in the Promotion project, but subtasks are created in other, more specific projects depending on the selections that were made. If a staff member selected social media promotion in their request form, a subtask is auto-created in the Social Media project. In this case, it inherits certain information from the parent task, such as the description or the due date.
What I’m currently unable to do is have that subtask inherit attachments from their parent task. I think it could be an fairly easy feature to add, since it could behave like the other variable inheritance features that are available. At a minimum, perhaps the attachment section could contain some sort of marker indicating that an attachment was submitted and can be found in the parent task. Otherwise, we have to go back to the parent task each time to check if there’s anything there.
I’d also like to have these subtasks inherit field results from their parent task. Since the subtask is located in a different project, I made sure to add the same custom Priority field to both projects (using our Field Library, rather than creating two separate ones). I was hoping for there to be a variable inheritance option so that if the parent task is marked as High Priority, the subtask in a different project would be able to auto-populate that same priority result. For now, since that isn’t possible, I’ve recommended to our Digital Content Manager that she just be sure to read the auto-populated description to find the selected priority level, since the description contains all form responses.