One area we are striving for across our Org is better standardization. As we get more of team engaged with Asana, we would love to see settings specific to teams that would allow us to create standardization. We are a MAJOR company (FAANG) and as you can imagine having thing set at a company wide level, doesn’t serve us very well at all. We need each team to be able to run as its own unique entity with their own standards.
This should include:
- Team Field Library (So we can create custom fields that are shared across team, but also can be uniquely named on that team so we don’t have to wrestle with finding a name not already taken)
- Project Template Defaults: When creating or converting projects, there should be a default we can set so people don’t have to always remember the name and search for it.
- Report Default: When the team clicks on ‘Update Status’ we should be able to create a Team default (example: We have custom fields we need them to add and it would be great to default each update to show the Completed and Upcoming Milestones. This way they don’t have to keep adding them each time).
- Project Naming conventions (Allow us to create a naming convention for Projects and Tasks, currently we get a lot of basic “Page Design” like tasks or projects would be great to have conventions like any task will start with “Project Name | Task Name” and stuff like that.)
- Team Default Portfolio View (We primarily use Portfolio view for managing projects and thus have a lot of custom fields for our Portfolio views. Would be great to create a default that can be used anytime we create a new one).
- Reports
- And more (I’m always finding more I wish could be defaulted to the team, and I’m sure others will as well, but this is what I have so far in my mind).
Finally on the topic of team - it would also be awesome to have some dedicated team elements as well. This comes from things I’ve created and managed for my team all the time (sometimes using Asana but most of the time in spreadsheets).
- Team: Basically a contact list of Team Members, Role, Team (or grouping such as in Asana terms everyone is on our UX team, but company wise they each fall into different product teams), possible custom fields for adding things like Birthdays (day/month, no year), Company Anniversary, and contact info.
- Team Calendar: Place to add all the team events, rituals/meetings, OOO/PTO, etc. (Can kind of do this already, but would be great to have it be a top level thing for each team member vs a ‘Project’).
- Team Budget: Most teams have budgets for Fun, Learning and Development, etc. I like keeping all info in one spot so it would be awesome to have a simple budget tracker.
- Team Bulletin Board: Here you can create tabs for different News Feeds (think like a Facebook Group). For example one could be for Team Annoucements so leaders can post things, which then the team members can emoji react to it and add comments to each posting. Then more tabs could be created for anything a team wants such as Just for Fun (anyone can post things), Today I learned, specific to sub-teams like UX Researcher page, or Content Corner, etc.
Okay that’s all for now, back to work for me. 