Prevent Users from Deleting Tasks


The need for a project manager is precisely that the user can complete their task and report the same fulfilled. If the user can delete their task or complete it without audit or confirmation from a manager this is useless. Will it be modified soon? or do we simply need to look for another application?


This is another scale issue…Asana assumes all teams are small and/or high in trust and accountability. Fortunately, this is true in many cases…certainly not all. With large, distributed teams, yes, I’m sorry to say one can never be certain that there will never be a malicious user, or even just a seriously misguided one with a strong urge to tidy up.

Asana, I would urge you to reconsider your assumptions about all scale questions…some teams are huge, with 1000s of people. Some organizations have 50-100 ACTIVE projects. (OR make that 1000+ depending on each organization’s workarounds and conventions.) Some projects have 500 open, active tasks. Or more. Some program managers need to keep 50 programs moving. Some organizations may create 300 tags and 100 custom fields (or more) and they need a way to see, organize and maintain them. Etc.


Our team is of 10 users, farmaceutical developmente, and there is no bad intention in the use of the application, but the hierarchies allow to delimit the functions of the user in the team in every working group there is an administrator and users with lower privileges. The need for an apps is to avoid resorting to a spreadsheet to take control and avoid errors by the easy modification of tracking data.


I fully agree with the above comments, is there no way to prevent some users to delete a task or to be at least notified when they delete a task you’ve created?

It’s a real security issue in my opinion too…


Hi, trialling the software.

Is there anyway of preventing assigned tasks being deleted? So Im a project coordinator and assign a task, they are able to be deleted by the person being assigned to.

Also any comments on tasks are not being sent to me.


@Carmel_Projects welcome to the forum… With premium you can make a project comment only so users can only comment on the project. Which means they won’t be able to delete takes.

Have a look at this guide article…

With regards to email notifications have a look at this article.

Hope these help…



Hi @Carmel_Projects :wave:t3: and thanks for jumping in @Jason_Woods!

We already have a thread on this topic in the Forum, so I have gone ahead and merged this post with the main thread to avoid having too many duplicates; hope that’s ok!

Please let me know if there is anything I can help with!


I agree with all of the above comments re the need for admin-level permissions to delete a task that someone else has created. Also, if user delete a task that he or she created, that deletion event should be permanently logged. Do the products that compete with Asana have this capability?


Unfortunately appears we will be leaving Asana in the very near-future. My CEO wants to expand usage among departments / managers, but can’t do so without some ability to prevent users from deleting content (tasks). At bare minimum, would need to be notified of when a task is deleted, but that is inexplicably not a feature even though Asana over-notifies you by default on everything else.

It’s a bummer because I do love using the product for my own personal use.


@Ben_Brenner: Sad to see you guys go for such a reason. It would be rather easy to utilize the API for that purpose. It does provide technical notifications when tasks are deleted. Feel free to DM me, if this something you want to consider.

Hope this helps,