I have created a task that requires multiple assignees. I have a custom field that has “Assigned To” whereby I can enter multiple people, but these tasks don’t show up on their Task list. My specific situation is that my guest experience team has programs that they receive - once received, one of the team members clicks “complete”. Since I don’t know who will be working on the day that the program gets delivered how do I assign this task to just one person - when it can be any of those team members who receives the program? If they are collaborators, can they also complete the task?
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Hi Aiden and thanks for your question,
You might want to consider using subtasks to assign a task to multiple assignees (one subtask per assignee, and the task can remain with or without assignee); the subtask will appear in their My Task.
More info : https://asana.com/guide/help/tasks/subtasks
Yes, as soon as they have editing rights on the project, any user can complete a task (and the system will register the action with a system message in the task comments, meaning the information is not lost).
Hope that could help,
If not totally, just let me know 
Thank you Arthur for your quick reply - I don’t really want to give these folks complete editing rights on a project - and I’m just thinking about the multiple subtasks. I have hundreds of projects (which are tasks within a major project), so it would mean making hundreds of subtasks for each of these tasks (whew!). (These are already in Asana, so it’s not a template situation). Also, it would mean that if one person completes the subtask, I would have to go in and complete the rest of their subtasks. Hmmm - maybe it is easier to make them all editors - and then not assign the task at all - but then they won’t see it under “My Tasks”. Do you think Asana might consider a feature enhancement? I’m sure I’m not the only one with this conundrum.
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Asana doesn’t do multiple assignees. It’s a philosophy thing (that I agree with) so I don’t see that changing.
There’s usually two types of things that I see happening when people want this:
- They want tasks to go into a pool that anyone can choose to do and complete
- They have a task that everyone needs to do.
The second is easy, and handled natively (I assign things to a team or the entire staff and boom–individual tasks are made).
The first, which I’m guessing is what you’re maybe needing, I recommend that these items are multi-homed into an “Unassigned Tasks” project and each individual gets a daily task to add themselves to one or more of the “Unassigned Tasks” project.
If you have something different, then it’s not quite clear exactly what your workflow is.
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Thank you Heather.
I resolved it by using their “group” email, so the task is assigned to their group.
What I didn’t want is a bunch of tasks that go incomplete because only one person completed the task - or I have to go in behind them and complete these “other” tasks.
In my particular situation - anyone of the team members could be working the day that the programs get delivered to the box office - so they have to know that they all have a task to complete, which is receipt of the programs (that can show up on a “my tasks” list). (Also, I have to know that they received the programs). So they’re not necessarily “choosing” to do the task - I just don’t know who will be there doing the task.
I guess I could try the “team” route - but how do I add a subtask to a different team? I’m assuming that I would have to convert the subtask to a project and add it that way?
Regardless - luckily they have a group email.
- Aiden
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See this post to further discuss and vote for this capability:
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