Learning the ways of Agile project management using Asana and AI Studio

[Virginia_Mowery]

Continuing the discussion from Best Practices for Managing Small Projects and Agile Teams in Asana:

I’m learning all about agile project management as we’re adopting in our org. I’m also working a lot with AI Studio, which I want to integrate into these processes.

I was debating between a single sprint focus project, where I move tasks from the roadmap project, turn them into milestones, and convert their subtasks into tasks. Then I move through the process of moving those tasks from a Backlog section to an In Progress section.

Now I’m thinking I would have been better to create smaller, individual projects for each task from the roadmap, when they are ready for sprint focus.

When I do that, I’d really like to convert the main task to a milestone and all its subtasks to tasks and move them to a Task Backlog section. I can’t seem to get that to work, and I wonder if anyone else has figured that out.

If there’s no way to do it, that would be an awesome feature to add in.

[David_Jenkins3]

@Virginia_Mowery

I’m learning all about agile project management as we’re adopting in our org. I’m also working a lot with AI Studio, which I want to integrate into these processes.

I was debating between a single sprint focus project, where I move tasks from the roadmap project, turn them into milestones, and convert their subtasks into tasks. Then I move through the process of moving those tasks from a Backlog section to an In Progress section.

Now I’m thinking I would have been better to create smaller, individual projects for each task from the roadmap, when they are ready for sprint focus.

When I do that, I’d really like to convert the main task to a milestone and all its subtasks to tasks and move them to a Task Backlog section. I can’t seem to get that to work, and I wonder if anyone else has figured that out.

If there’s no way to do it, that would be an awesome feature to add in.

That sounds like a smart approach—breaking tasks into individual sprint projects makes sense, and converting main tasks to milestones with subtasks as tasks would definitely streamline the workflow

[lpb]

Briefly, because I feel it’s hard to weigh in on workflow design unless we’re all looking at the workflow in detail and communicating interactively…

Consider some other options too, if you haven’t already:

Ongoing Processes: *Current* Project, Aging, and Archiving Best Practices

Do you annually recreate some projects so you can update for the new year, like 2023 Marketing Requests? Or even worse, frequently recreate monthly or weekly projects, for example, Week 24 Dev Sprint? Stop that! (I’ll explain . . .) For ongoing process projects, like a marketing or operation team’s workstream, where work flows in, is actioned, then completed only to be replaced by more work, there’s a simple tweak you can make to simplify and clarify. Just recast that project instead as “ever…

Best Practices for Managing & Archiving Sprints

@Kevin_Moore3, My preferred approach is to recast that project as “Current Sprint.” One time, archive the previous sprints’ tasks to either a) their own individual archived projects, or b) one archived project with sections for each past sprint. First make the project(s) and sections you need, then multi-select each sprint’s tasks, sprint-by-sprint, and use the bottom multi-select toolbar to add them to the desired project (and optionally section) and then remove from the Current Sprint projec…

Thanks,

Larry

[Jan-Rienk]

@Virginia_Mowery

I’m learning all about agile project management as we’re adopting in our org.

That’s an interesting one. Beware that there is a lot of snake oil out there when it comes to agility.

@Virginia_Mowery

I was debating between a single sprint focus project, where I move tasks from the roadmap project, turn them into milestones, and convert their subtasks into tasks. Then I move through the process of moving those tasks from a Backlog section to an In Progress section.

You mention sprints, but you don’t mention sprint goals. This makes me unsure of whether you are doing Scrum or something else.

I feel I’d have to know a bit more about your practice/process to advise you on how to do this in Asana. And it’s a bit much to figure out over the forum.

As I’m also trying to determine what the best way is to do Scrum in Asana. (by the book) This way I’d be able to share this with the rest of the community. So I’d be happy to setup a free call to see if I can help you, as I’m expecting this is a win-win. Reach out over DM if that’d work for you.