How I automated our monthly Sprint Kickoff in Asana with Claude, Google Workspace, and Slack

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What I was trying to do

Every month, our sprint kickoff meant the same manual work. I pulled details from several sources, created the Asana task, tagged the right teammates, and updated comms in multiple places. Because the details lived in different places and the updates went to different places, it took 30-60 minutes each time, and small things like a missed tag or an outdated detail were easy to slip through. I wanted one repeatable workflow that handles it all.

What I built

I used Claude, connected to Google Workspace, Asana, and Slack, to run the kickoff end to end:

  1. Gather inputs: Claude reads the sprint details from a Google Sheet, a Google Doc, and Google Calendar.
  2. Create the task in Asana: It builds the Sprint Kickoff task from that information.
  3. Tag the right people: Teammates named in the sprint doc are tagged on the task.
  4. Notify in Slack: It posts a summary with the Asana task link so everyone sees the same information.

The workflow runs on a schedule, so I no longer have to remember to start it.

(Add: a diagram of Google Workspace → Claude → Asana + Slack, a screenshot of the generated Asana task, and a screenshot of the Slack post. Blur names and internal links.)

How I set it up

  • Connected Claude to Asana, Google Workspace, and Slack.
  • Wrote the instructions like a briefing for a new teammate: where to read each input, what the task should contain, who to tag, and what to post in Slack.
  • Set it to run on a schedule.

What worked

  • It saves 30-60 minutes per kickoff, since the work spans multiple sources and multiple places to update.
  • The result is consistent: the task, tags, and Slack update come out the same way every time.
  • Because tags come straight from the sprint doc, the doc is now the single source of truth for who’s involved.

What I learned

  • Clear, explicit instructions matter most. The more precisely I described the sources and the outputs, the more reliable it was.
  • It helps to keep the sprint doc well structured, since that’s what drives the tagging.
  • Anything that notifies people is worth reviewing, especially in the first few runs.

Tips if you want to try something similar

  • Start with one step, such as creating the task, and add tagging and Slack once it’s reliable.
  • Keep your inputs in consistent formats so the workflow can read them predictably.
  • Test it with a dry run before pointing it at a real team channel.

Question for the community

How are you automating recurring kickoffs or planning rituals in Asana? Are you using built-in automations, AI Studio, or external AI tools, and how do you handle review before notifications go out?

Credits

Built with Claude (Anthropic), Asana, Google Workspace, and Slack.

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1 Like
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Hi @Yukta.rus, welcome to the community! Love this. Thanks for laying out the inputs, the flow, and the learnings. +1 to making the sprint doc the source of truth for tags. I work at Asana and here are a few patterns I’ve seen work for recurring kickoffs and keeping a quick review step before notifications:

  • Built-in automations: start from a project template with your kickoff task and subtasks, then add rules to auto-assign, add followers, set relative due dates, and drop a prefilled comment with the summary. Add a custom field like Reviewed Yes/No and have a rule that only notifies people when it flips to Yes. Keeps noise down until someone gives it a thumbs up.

  • AI Studio: have a Skill assemble a draft task from your Sheet/Doc/Calendar, then assign a reviewer and wait for approval. After approval, a rule flips the Reviewed field or moves the task to a Ready to send section that triggers Slack. Clear, specific prompts matter most here just like you called out.

  • External tools: Zapier/Make/Workato can schedule the pull from Google and create the Asana draft, but I still route final comms through an Asana approval step. I like posting previews to a staging Slack channel first, then promoting to the team channel after approval.

  • Review gates Ive used: an Approval task, a Ready to send section, or a boolean custom field. All three can trigger a final rule that posts to Slack or pings the right folks.

  • Guardrails: add a Dry run toggle field to suppress outbound notifications, log each run in a checklist subtask, and limit who can set Reviewed = Yes.