Our 1-1 meetings are based around performance review, and we’re measured against our job descriptions. We have one every quarter, with an annual review that feeds into decisions on overall performance and possible bonuses. Our 1-1s include these sections:
- LOOKING BACK – Review of actions from last meeting
- Key achievements since last 1-1 – what you’ve achieved and how?
- Reflection – issues? barriers? challenges? concerns? what could you have done differently?
- Performance improvements needed/Development needs
- LOOKING AHEAD – areas of focus for the next weeks/months (what and how)?
- Summary (Managers to complete)
- Current performance
I use Asana to record possible evidence, key achievements and issues. In My Tasks, I use a ‘121’ tag for anything that I think might be relevant. I also set up a private workspace, just for my manager and me, with a project for each 1-1. When my 1-1 is coming up, I run an advanced search report for any tasks associated with the ‘121’ tag which were completed in the last 3 months. I then whittle that list down to only the most relevant points, copy them all, then paste them straight into the project in the 1-1 workspace.
We also use certain behaviours (operational excellence, commerciality, agility, etc) to rate performance. So within my 1-1 workspace I have tags for each behaviour, which I can associate with relevant tasks, as evidence that I’ve demonstrated those behaviours. When the 1-1 is finished, I can export the whole thing and put it straight into a document in my HR folder.