How can I track all tasks that have been completed by year?

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1

:light_bulb: I’d like to see all completed tasks for my team in a annual report and not a running report that captures everything.

Also, on the metrics/graphs on the dashboard, the donut view shows tasks as “incomplete” but when I view the task it has been completed but there is a “sub-task” Asna creates that remains open until I manually close it. Why does that happen?

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HI @Angela_Woodley

Can you please explain the ““sub-task” Asana creates”?

The only time Asana would create a subtask would be if there is a rule associated with the project that the parent task belongs to. Are you able to investigate which project is causing this?

Re:

I’m not sure what this means. Can you please elaborate.

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Hello and welcome to the Forum, @Angela_Woodley. I hope you are having a great time here, together with your fellow Asana Ambassador. Thank you for your feedback and allow me to help you with it. I do agree with @Christine_Bolton. Asana will create subtasks for your main task if that rule is running in your project. We recommend checking that first and providing us with more context to be able to address your concerns.

What I understand from your feedback is that you want to see your teams’ completed tasks for reporting purposes. If this is the case, you might want to use Universal Reporting to build custom reports, and here is a step-by-step guide for that:

  1. Get to Reporting: Head to your sidebar → Insights → Reporting → + Add dashboard
  2. Set Up Your Filters:

  • Filter by completion status (completed tasks only)

  • Set date filters for your annual timeframe using completion date

  • Pull in tasks from your teams or specific projects

3. Customize How It Looks:

  • X-Axis: Group by time period, assignee, or project

  • Y-Axis: Use task count to show completed tasks

4. Save and Share: Save your dashboard and share it with your stakeholders

This will give you a static annual report instead of a running report that keeps updating. Also, that dashboard issue you’re seeing - it happens because Asana considers the parent task incomplete when subtasks are still open - even if you’ve marked the main task as done. The good news is you can work around this in Universal Reporting by choosing to “exclude subtasks” in your chart filters, which will focus only on your main task completion status.

Please let me know if these help you. We will wait for your updates. In the meantime, enjoy your Asana experience! :asanacurated:

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Hi Elluz,

Thanks for the tips below. I’m sure they’re going to be extremely helpful. I will set these up and send an update on what occurs.

Thanks again

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