Hi, I am working on a cross-functional project on Asana. Inside the project, the user clicking on the task, writing a comment, or adding an asignee to a certain task is added automatically as a collaborator. We’d like to remove this. I have checked the rules inside my project, however there is no rule set-up for this auto-add. Where is this coming from and most importantly, how can I disable it?
@Şevval_Hüyüklü - welcome to the forum! The behavior you are describing is native functionality. It occurs when a user:
- Creates a task
- Comments on a task
- Is mentioned on a task
- Is assigned to a task
AFAIK, you are not able to disable this feature (and I think all of these actions should default add you as a collaborator). You can manually remove people from the collaborator list (on one task or in bulk).
You do not get added as a collaborator when you click on a task or assign it to someone else (unless you match one of the conditions above, like being the task creator).
For some actions you could write a rule to remove te collaborators. I do this e.g with tasks that are created from my gmail, using zapier but that have to be handled by someone else. I remove myself as a collaborator because I do need to be notified when the task is finished.
I do not know if a rule can be triggered when a comment is added.
That’s a good one - Looping in if a solution comes…
My role is Project Manager, so every single request is submitted to our project, requires me to review and assign, and due to the communication rules, I need to set a comment to the requester and the assignee, resulting in me being added as a collab to every single task.
While I can remove myself from the task, sometimes I may forget to do that, resulting in a number of In-App notifications even I removed any other kind of notifications, creating a lot of clutter for me to review.
I know: In My Inbox I can just go to “Tagged me” or I can remove myself when I notice I am still in the task, but Asana is supposed to look for efficiencies, and one of them is to self opt-out as a collab despite adding comments.