Like Milestones but notes tasks. This is where you can keep important notes or vital information but is not a task that needs to be assigned to others or any action taken.

Hi Ellie, This my first time responding! I am with you on this. I use Asana to not only manage client matters but I also like to open it and see the status of what is going on. Having an option for a “note” would be great! Right now I manage this by naming my first “bucket” Inbox and the second “bucket” Status, Notes & Reminders. This allows me to quickly add emails to the Inbox and then assign them to the appropriate location/individual all at once and also add any “notes” to the second bucket and add a collaborator but no due date. An option to label something a note would be fantastic!!

@Vanessa_N, The new Notes tab is a great feature, but this request is distinctly different, asking for a new task type (like Milestone, Approval) for non-actionable tasks with no completion checkmark. Thanks, Larry

I’d like to propose a reference note feature in Asana. This would allow users to create non-actionable entries that serve as a storage for important information, such as logins, instructions, helpful resources, etc. Currently, I often unassign tasks and remove due dates to keep valuable information accessible within a project, but this feature should be differentiated from a task since there no action needed. A reference note would streamline this process by providing a dedicated space for reference materials without the need for task assignments or deadlines. This feature would enhance organization and efficiency, allowing users to store and easily retrieve vital information within their projects. I believe it would be a valuable addition to Asana’s functionality.

I have a project for our “Technology Work Group”. I have a section there for “Meeting Notes”. I create a Task record for each time we meet. However, these aren’t really Tasks. For example, I or someone else may mark these as Completed - which will then hide the meeting notes and take extra steps to get back. That’s NOT what we want to happen. Is there a way to remove the ability to “Mark the Task as Complete” for these “Meeting Notes” type records? FYI, I’m not using the Premium version.

I see that I can create a “Section” instead of a “Task”; however, then it look ugly with all the bold text and underlines. And there’s no group header.

You can’t block people from completing tasks unless you make a projet “comment-only”. @Marie what would happen if you multi-home a task into a comment-only project? :thinking:

@Jef_Mendoza, Another approach would be to change the project’s view to “All Tasks” instead of “Incomplete Tasks” and saving that view for everyone. If it gets marked complete it will still show (and maybe then you’d mark them all complete since they all happened already). But I agree it would be nice to designate a task “uncompletable” for such reference tasks. I often have to shepherd projects by being sure I’m a project member so that I can reverse inadvertent changes like this when I notice them in my Asana Inbox. Often people select tasks too close the checkmark and mark them complete by mistake too! Larry

In a perfect world, it would be great to have a tag or flag that could mark as a Note similar to how we are able to mark as a milestone.

We use a lot of reference information tasks which should never be completed to keep it obvious. “Mark as Note” would be very helpful here. Maybe we could create a custom field to replicate the functionality, and then setup a rule so it can never be completed…

Different Types of Tasks, like a note task vs. a typically task

Asana Community Product Ideas Features Launched

Phil_Seeman 10 October 2023 19:55 2

Hi @Elli_Haddick and welcome to the forum!

You might be interested in this post: 🔖 A “task type” in Asana, the missing link

Topic		Replies	Views
Reference-only Tasks that can't be marked complete Product Ideas projects , tasks , calendar , permissions , multi-home , custom-task-types	22	5000	24 July 2025
Proposal for Reference Note Feature in Asana Product Ideas productivity	1	83	20 September 2024
Adding Notes capabilities into Asana Features Launched launched	35	16684	11 January 2022
Introducing Project Notes! Product Launches	92	16953	20 May 2025
:asana: The definitive guide to using the right tools for the job (aka the right Asana features for the type of project) Forum Leader tips forum-leader-tip	6	2423	19 May 2025

Different Types of Tasks, like a note task vs. a typically task

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