Custom Task Type Gaps 🥲

English Forum Product Feedback
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Custom task types could be a game changer! However, in exploring the feature set I found a few notable gaps–please point me in the right direction if I’m missing something!

  1. It appears that I can’t make a task type local; all custom task types are shared with your organization by default. Is that true?! (screenshot 1) - related but not the same: Share custom task type with team - English Forum / Product Feedback - Asana Forum
  2. There isn’t an option to restrict who can make custom task types. This is particularly problematic in light of #1.
  3. I couldn’t find a way to see where a custom task type is used (task or project), only how many tasks it’s used on. (screenshot 2)
  4. I couldn’t find a way to filter or group My Tasks by a custom task type. The only “Task Type” options there were “Tasks”, “Milestones”, and “Approvals”. If this isn’t available, this makes the feature unusable. (screenshot 3) - VOTE HERE: Support filtering, sorting, and grouping by Custom Task Types in My Tasks - English Forum / Product Feedback - Asana Forum
  5. My Tasks rules don’t appear to have any custom task type options in triggers, criteria, or action–there is only support for Asana’s default task types.

Has anyone found solid workarounds? Am I mistaken about any of these?

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:vertical_traffic_light: Custom Task types: What you need to know before you go all in
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Correct on all fronts from what I recall.

See where a custom task type is used

  • They’re not available in advanced reports yet from what I can tell. So there’s not a great way in-platform to identify what projects are using then.
  • You can see how many projects are using them by going to a project where the task type is used, then going to Customize › Task Types & Templates › Select the Task Type › Then you’ll see it say something like: Used in n projects. Though, it doesn’t tell you which projects.
  • I don’t even know a good way to do this via the API besides combining a Get all projects in a workspace request with a loop that goes through each with a Get all custom types associated with an object request.

Filter or group my tasks by a custom task type

  • While you can’t filter by a custom task type yet—you can filter so it only shows custom task types. Select task type, change the condition to “is not”, then select all the options. Not ideal, but it’s all we have at the moment.
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