Custom fields on other member's task lists should be visible

[Mandy_Betz]

It would be greatly helpful for team workflow processes to see the custom fields on team members’ task lists. For example, we have a company-wide custom field called “Status” that we add to tasks so we know whether a project is in progress and what stage it is in. At the moment, if I view my team members’ task lists, I can’t see a quick view of how each project is doing. It would be helpful if we can view the custom fields on others’ task lists.

Asana help said this when I asked if there’s a way to view these fields - “They have come back to me and informed me that it is expected behavior to not be able to see custom fields when viewing another member’s my tasks .”

[Andrea_Mayer]

Welcome to the Asana Community Forum @Mandy_Betz

If you need people to see the custom field, you would need to add them to the project as well. The same applies if you wanna see the custom field then the task should be added to a project to which you have access to as well.

Can you check that for some of the tasks you cannot see the custom fields for?

[Harmony_Reppert]

We can see the custom fields when we click into the task details. We cannot see the custom fields in the list view columns. That is where we need to see the fields.

I would like to see the fields the team member added to their My Tasks. Even the Asana native field Priority does not show as a column heading. I can see is the following columns.

• Task Name
• Due Date
• Projects
• Completed On

[lpb]

Welcome, @Harmony_Reppert,

Since you can see the fields in the task detail pane, it sounds like it’s just a matter of going to the project’s list view “Hide” menu and toggling on the fields you’d like to see:

Thanks,

Larry

[Richard_Sather]

@Harmony_Reppert , you may need to make sure to add those fields to your library in order to add them to other projects and other people’s My Tasks by going to the Customize button > Fields > Add field

[Amanda_Elmore]

I’m encountering the same issue as the OP. I want to be able to view my team’s profile task list and see the custom fields and sections they have added to their own my task views. The view I see is vastly different than the view the owner sees - which makes it hard to help them manage their task without seeing how they have their my task setup. Since this is a user profile task list, I’m unable to add custom fields or see any of their saved views.

I understand some tasks are private and wouldn’t be visible but I should be able to see all public tasks and the custom fields and sections that are in that user’s my tasks.

[TVP]

Was there a fix for this?

I need to see a few custom fields, when i go to my employees’ My tasks. They have granted me access.
But for some reason, i’m unable to have custom fields show:

I’m admin on the projects.
I’ve made sure that the field is visible in the project, and filled with a value.

Another strange thing is, that i notice that on other employees, their My task view may show “Tags” or other columns, which others don’t show me. I’ve tested - whatever custom setup the employee has on My task, does not seem to change what i can see.

How can i see custom columns in their My task view?

[Theo_Egginton]

For some reason, when you customise MyTasks, the view is not visible to anyone you share your MyTasks with. I see no logical reason this can’t be easily resolved to allow managers to view their team members MyTasks with important columns such as est. Time included and set out exactly how the employee has set it out. Currently I have to jump into a meeting and have them screen share their MyTasks to see it laid out as they intended so I can then provide support.

There is also no “set view as default” option.

[Theo_Egginton]

To add to this, there is limited automation and workflow features in MyTasks, again, a huge letdown as it would allow team members to organise themselves much more efficiently in their primary taskspace

[Danielle-GenD]

Hi @Theo_Egginton I like the first suggestion, your addition though I would love more clarity on what you would want automation wise

[lpb]

I’ve merged this topic into an existing one; votes are combined.

Thanks,

Larry

[Nicolas_Holzapfel]

When looking at a particular colleague’s “tasks visible to you”, I’d like to be able to choose which fields to see. In particular, I’d like to see our custom Status field, as this provides vital information at a glance. My use case is that I’m a manager and need to see, at a glance, how each of my team member’s is doing with their assigned tasks. They are each working on multiple projects, so I can’t simply filter a project view.

[lpb]

I’ve merged this topic into an existing one; votes have been combined.

Thanks,

Larry

[Mike_Parkin1]

We’re a remote agency that runs a daily stand-up via video call. In this meeting, we go through each employees “My Tasks” board to set priorities and review progress.

To make this efficient, each employee shares their “My Tasks” page with the manager running the meeting. The manager then shares their screen and quickly switches between employees task lists, so only one screen is shared on the call.

We have around 30 Asana “Teams” setup, one for each customer we support, each with a main board, plus additional boards for larger projects. Every board includes a “days” field, which is where we store our estimate of how long a task will take.

• On customer boards, the “days” column is visible to everyone.

• On your own “My Tasks” view, the column is also visible.

• But when viewing another team member’s “My Tasks” (even if they’ve shared it with you, and you have access to the associated project), the “days” column cannot be shown.

We also use Harvest for time tracking, which does allow us to see hours logged against tasks on shared “My Tasks” views - which is very useful.

If the “days” column were also visible, we could:

• Track in stand-up whether tasks are on course or likely to overrun.

• Spot if someone has too much or too little work for the day.

• Ensure that projects that require a lot of time are started early enough to be completed

We often move tasks between people during the call to balance work loads, but it’s much harder to do this without visibility of the days column. The only solution we can see at the moment would be needing each person to share their screen individually (which is currently very time-consuming) and really wouldn’t be feasible if we’re moving projects between people.

Since other fields (tags, status, etc.) already show in shared views, and access is still limited to projects the viewer has permission for, this doesn’t seem like a data exposure risk — just a missing feature.

Would it be difficult to make the “days” column visible on shared “My Tasks” views? It would make a huge difference to our daily workflow.

Here are some screenshots to make it clear:

My Tasks

The view of my tasks when viewed by someone I have shared it with:

[lpb]

Welcome, @Mike_Parkin1,

I’ve merged your post into an existing topic where you can click the title to scroll to the top and vote by clicking the Vote button.

Thanks,

Larry

[Jana_Smythe]

In our team, the team leads can view the “My Tasks” section of their team members to keep an eye on their workload and help them organise if needed.

We’ve established using a “Time Estimate” field to record how much time should be planned for a task - to help with capacity planning. This field is a custom field and can only be seen by the user him/herself - not by their team lead.

Enabling the view of custom fields will help the team lead get a better grasp of the capacity of their team members, help them learn how to set estimates and enable better capacity planning overall.

Right now, we can only access this information in meetings with screen sharing or in person. For remote teams this is really hindering effectiveness.

[Phil_Seeman]

Hi @Jana_Smythe and welcome to the forum!

FYI I’ve merged your post with an existing topic for this request. Be sure to add your vote for it at the top of the thread.

[Jana_Smythe]

Thanks Phil. I hope this gets more votes - especially since it’s been around since 2023