I’m creating a private project that’s part of an organizational workflow that not all contributors should have access to. Their individual contributions are not private, but others might be. The organization wants the task collaborator to be able to edit all custom fields, but I haven’t found a wa…

Hi @Christine_Bolton , I’m afraid this is expected behaviour for as long as I can remember. I don’t think it has to do with custom field permissions. The only way for collaborators to edit fields is for them to either be part of the project or access it. Or create smaller projects (which contain ju…

Hi @Christine_Bolton , good question! We have a similar question on this topic, adding here for visibility: Limit Project Custom Field visibility so it's only visible to the project members (not collaborators) There are a couple of things that some to my mind, could you confirm if the users are gues…

The users that were having the issue were full members. I did test with a guest and the issue persists the same. They can see the field, they can event delete the data in the field, they just can’t edit it. This field is intended to trigger subtasks once it’s changed. The collaborator is the ass…

Yes, I think you’re correct, @Richard_Sather , even though it never made sense to me. Perhaps this is the same thing?: [image] Custom fields can be edited (and deleted!) by users outside a project Tips and Tricks [edit: rumor has it there’s a way to fix this, in the Enterp…

Yes, that’s it, @lpb Thanks for adding that link, I was having trouble finding it - I recall us having a conversation about it elsewhere too.

Ah, here is something I recall: [image] Unable to edit custom fields value when assigned task without the project invitation. Closed My client has a private project with the set of custom fields added to the library. He wants to assign tasks from this projekt to the man t…

And thanks for your initial reply here. @Christine_Bolton ’s post definitely sounded familiar, but I didn’t have time to recreate it and I wasn’t 100% sure without doing so, until you replied–teamwork!

[image] Christine_Bolton: They can see the field, they can event delete the data in the field, they just can’t edit it. [image] Richard_Sather: I’m afraid this is expected behaviour for as long as I can remember. It might be what the developers are expecting to happen, but it doesn’t s…

Done @Richard_Sather ! :white_check_mark:

Thanks, @Emily_Roman ! I’ve reopened this for voting :slight_smile:

Custom Field Permissions

English Forum Ask the Community

Richard_Sather 6 August 2025 05:01 7

Ah, here is something I recall:

And you merged into (another) post that no longer exists…
https://forum.asana.com/t/task-details-remove-the-ability-to-delete-the-value-of-a-custom-field-in-the-library-that-is-in-a-private-project/425136
I think that was mine

Topic		Replies	Views
Change Custom Field on task Ask the Community custom-fields	12	2381	21 May 2020
Unable to edit custom fields value when assigned task without the project invitation. Closed	0	914	22 May 2023
Granting Guests the Ability to edit Custom Fields Ask the Community custom-fields	5	182	13 August 2025
Task Details > Remove the ability to delete the value of a custom field (in the library) that is in a private project Product Feedback	9	775	26 May 2023
Custom fields can be edited (and deleted!) by users outside a project Ask the Community	6	1348	20 December 2024

Custom Field Permissions

Related topics