Welcome, everyone, and thanks for joining our Getting Started with Asana session! 
Here’s a useful question to highlight:
Q: Can I assign a task to multiple assignees?
A: Asana doesn’t support multiple assignees on a single task (each task can only have one assignee).
To get the same work to multiple people, assign copies instead:
- Open the task and click the Assignee field
- Click Assign to multiple people
- Select the teammates (or a team) and click Assign
This creates separate copies of the task, each with its own assignee, and the copies include all the same info as the original.
If anything comes up, just send your questions here. Happy to help! 
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Hi everyone!
Here are a couple of great questions that came up during the discussion in the APAC session:
Q: Can you import from another PM system such as Jira?
Yes! There are two common ways to bring Jira data into Asana:
-
Jira Cloud Integration
Import up to 150 Jira issues into Asana with two-way sync support
(available on Advanced, Enterprise, and Enterprise+ plans)
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CSV Export / Import
Export Jira data as a CSV file, then import it into an Asana project
Learn more:
Asana for Jira Cloud
https://help.asana.com/s/article/asana-for-jira-cloud
Q: Can Excel / Power Query automatically update Asana projects?
Currently, Asana’s CSV importer can only add new tasks — it cannot automatically update existing tasks when your spreadsheet changes.
For automatic syncing from Excel or Power Query, you would likely need:
Helpful resources:
Thanks again for the great questions! 
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Hello everyone, Ren here! Welcome to the community. 
I wanted to highlight a great question from today’s session:
Q: If I assign a task with dependencies to external stakeholders, will they be able to see both the assigned task and its dependent tasks?
A: If an external stakeholder is assigned a task, they’ll only be able to see the task and its dependencies if they have access to the relevant project(s) where those tasks live.
If the dependent tasks are in a private project or a project they don’t have access to, they won’t be able to view those linked tasks even if they’re assigned to one of them.
So visibility depends on their project access permissions, not just task assignment.
Thanks again for the engaging discussion. If any other questions come up, feel free to share them here anytime. 
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Hi everyone! Welcome to the community 
I wanted to spotlight one of the great questions that came up during today’s session.
Q: What’s the difference between portfolios and Goals?
A: Portfolios and goals serve different purposes in Asana.
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Portfolios group related projects together so you can get a high level view and track progress across multiple initiatives (they’re a container for projects).
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Goals track your team’s high level objectives and outcomes, and you can connect tasks, projects, or portfolios to show what work supports each goal.
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A key difference: portfolios should not be used to represent a goal, and linking a portfolio to a goal does not count toward goal progress (only sub goals, tasks, milestones, and projects can).
Thanks again for the thoughtful conversation today! If anything else comes to mind, don’t hesitate to share your questions here anytime 
Can you show how to add sub tasks again?
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Hi Ren- thanks for a great session!
Can we add the time a task is due by? like 2 PM on a Friday?
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Hi @Alesha_Williams, welcome to the community! 
Q: How do I link my Gmail to Asana?
A: To integrate Gmail with Asana, install the Asana for Gmail add on from the Google Workspace Marketplace.
Then in Gmail:
- Open any email.
- Click the Asana icon in the right sidebar.
- Sign in and pick your workspace.
- After that, you can create tasks from emails and search for tasks while you are in Gmail.
- If the sidebar icon is grey or does not open, refresh Gmail or log out and back in.
Here’s the guide: https://help.asana.com/s/article/asana-for-gmail-add-on?language=en_US
Q: How do I add subtasks?
A: To add subtasks, open the task you want to break down, then use any of these options:
- Click the Subtasks button in the task details pane.
- Right click the parent task and choose Add subtask.
- Select the parent task and press Tab + S.
- Use Smart Editor to generate subtasks:
- Open a task that already has a description.
- Click the sparkle icon at the bottom of the description.
- Select Draft subtasks .
After you add one subtask, select it and press Enter to add another.
Let us know if you have any other questions!
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Hi @Dishpreet_Kaur, welcome to the community!
Yes. You can set a due time (like 2 PM on Friday) on a task.
- Open the task and click the Due date field.
- Pick the date (Friday) from the calendar.
- Click the clock icon in the calendar, then choose the time (2 PM).
That due time will show up on the task and it translates across time zones. 
If any other questions come up, feel free to share them here anytime.
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Thank you, everyone, for attending today’s APAC session
You can review all Asana features here: https://help.asana.com/s/article/all-asana-features?language=en_US
Click on the feature you’d like to learn more about to see which plans include it.
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Hey everyone, Ren here! Great having you in the Getting Started with Asana session! 
Here’s an insightful question I want to share:
Q: What is the difference between Projects, Portfolios, and Teams?
A:
- Projects = the actual work for one initiative (product launch, campaign, request). They contain tasks and subtasks, and can be viewed as a list, board, timeline, or calendar. Projects live in one organization/workspace and belong to one team.
• https://help.asana.com/s/article/create-projects-in-asana
• https://asana.com/guide/help/projects/basics
- Portfolios = a container that groups related projects so you can track progress across multiple initiatives in one place (a bird’s-eye view).
• https://help.asana.com/s/article/portfolios-overview
• https://help.asana.com/s/article/monitor-initiatives-and-manage-resources-with-portfolios
- Teams = a group of people who collaborate on projects (they’re about people, not the work itself). Projects are stored within teams.
If any other questions come up, feel free to share them here anytime.
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Hi everyone! Ren here Thanks for spending time with us in the Getting Started with Asana training! 
Here’s a question from today’s session that others may find helpful:
Q: Is there a way to organize subtasks within a task by grouping them into sections?
A: Yes. You can group subtasks inside a task by adding sections under the subtasks list.
To do it, open the parent task, go to the subtasks list, then press Tab + N to create a new section.
That section will appear under the subtasks, and you can then add subtasks into that section to
keep them organized.
As you put what you’ve learned into practice, feel free to share any questions here. We’re here to help!
Thank you for attending today’s APAC session!
Sharing this question from today:
Q: Can I convert client’s CSV into a project?
A: Yes! Click +Create >> Project >> Import to upload your file and convert them into a project.
I suggest exporting an existing project into CSV to have a CSV Template you can use during imports. 
A big thank you to everyone who attended today’s Getting Started with Asana session!
Here’s a thoughtful question that was asked during the training:
Q: I’m using the free plan and currently on a trial. What happens when the trial ends, particularly to my projects and portfolios? Will I still be able to access them?
A: When your trial ends, your projects and portfolios are not deleted, but you will lose access to paid features like portfolios (and rules, workflows, etc.). If you downgrade to the free Asana Personal plan, you can still see that your paid features are saved, and they’ll be available again if you upgrade later.
You also won’t be able to access projects and tasks that use paid features on the free plan, and you may see a popup about it.
Good news: you can still export those projects and tasks to a CSV file before or after the downgrade.
If anything comes to mind, don’t hesitate to ask in this thread. We’re here to help! 
Thank you to everyone who joined today’s Getting Started with Asana session!
A thoughtful question raised during the session was:
Q: How can I duplicate a project template?
A: For project templates, there isn’t a “duplicate template” option.
What you do instead:
- Create a project once
- Click the dropdown next to the project name
- Select Save as template
Then, whenever you need it:
- Create a new project
- Choose your template from the list
So templates are reused by creating new projects from them, not by duplicating the template itself.
If you have any questions or thoughts afterward, feel free to drop them in this thread, we’re happy to help.
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Hi everyone, Ren here! Welcome to the Training Hub.
Q: Can Slack be integrated with Asana?
A: Yes, Slack can be integrated with Asana.
- Install the Asana for Slack app and connect your account. Once connected, you can create tasks from Slack messages, receive task updates and notifications in Slack, and take actions such as commenting, assigning, or updating tasks without leaving Slack.
This helps keep team conversations and work tracking in sync.
If any questions come up after today’s session, feel free to post them here. I’m happy to help and support you as you continue exploring Asana.
Hey everyone
Thanks for attending today’s APAC session!
Here’s a Q&A from the session that may be helpful for others:
Q: My team manages projects for multiple customers. What’s the best way to standardize workflows and keep track of everything in one place?
A: There are several Asana features that can help organize and scale your work:
- Project Templates – Create a standard workflow that can be reused whenever a new customer project starts.
- Multi-home – Add the same task to multiple projects so teams can collaborate without creating duplicate tasks.
- Bundles – Make updates across multiple existing projects at once, such as adding new fields, sections, or rules.
- Portfolios – Use portfolios to group related customer projects and get a high-level view of progress, status, and workload. A project can also belong to multiple portfolios if needed.
A good approach is to create a standardized project template for each customer engagement, then track all active customer projects in a portfolio. This gives you a single place to monitor progress and helps ensure projects don’t fall through the cracks.
Feel free to share your own setup ideas or follow-up questions below!
Hello everyone, and welcome to the Post-Training Hub
One insightful question raised today:
Q: How should we use Teams, Projects, and Portfolios together, and what’s the right level of granularity for a small team?
A: Use Teams to organize people (who collaborate), Projects to manage the actual work (tasks and execution), and Portfolios to get high-level visibility across multiple related projects (status, timing, risk, capacity).
For a small team, keep it simple: start with one or a few teams, and create a project per initiative or repeatable workflow (not multiple big initiatives inside one project).
Only add portfolios when you have multiple related projects you want to monitor together; if you only have one project, a portfolio usually won’t add value.
Avoid using portfolios to mirror your team or company structure, and avoid overcomplicating the setup early on.
Simple example setup
- Team: Marketing
- Projects: Marketing Requests, Social Content, Campaigns
- Portfolio: Marketing Overview (for status tracking)
Keep the questions coming, feel free to add any follow-ups or new topics here. Excited to support you in getting more out of Asana 
Hi everyone!
Thanks for attending today’s session! Here’s a question that came up and may be helpful to others.
Q: If I assign a task to multiple people, will the subtasks and future edits stay in sync across all copies?
A: When you assign a task to multiple people, Asana creates a separate copy of the task for each assignee. The task description and subtasks are copied, but subtask assignees are not. Each copied task is then independent, so future edits or updates won’t automatically sync across the copies.
Hope this helps! Feel free to share any follow-up questions below.
Hey everyone, Ren here!
Sharing a question from today’s session that might be helpful to the group.
Q: How do I create a task dependency?
A: ** To create a task dependency, open the task you want to be dependent, then in the right sidebar click Add dependencies. Type the name of the task it depends on, then select it from the list. Choose the direction: Blocked by (this task waits on the other) or Blocking (this task blocks the other).
You can also set dependencies in Timeline by hovering a task, clicking the connector icon, and dragging it to the task it depends on.**
Feel free to keep the questions coming below.
