Tasks based on an Asset list and assign to specific emails?

English Forum Asana In Practice
7

Hi @Scott_Angelmaier !

@anon83137998 is absolutely right, custom fields is the way to go!

In your case, since 10 tasks sounds more like a section rather than a project, this is what I would suggest:

  1. Create one project which will contain everything (if you don’t mind your troubleshooters to view everything else or each other’s tasks)
  2. Create a custom field for your 20 assets (use a multi-select field if a request can ask for more than one asset, otherwise, use a single-select if requests should only choose from one asset)
  3. Create a single-select custom field for your locations (each time you will have a new location, you will manually add it to this custom field) and sort this custom field in order of how you want your locations to appear in your project as if they were sections.
  4. Once your project is populated with some tasks, sort your project by location, and in the sort options, at the bottom, disable the ‘sort within sections’ so that you have ‘automatic’ sorted sections of your locations.
  5. Add questions to your form such as ‘Select Location’ and ‘Select an asset’ and map these to your relevant custom fields. Note that all locations and asset options will be visible to any form submitter. If you want locations to be private, you may want to use a text custom field instead, but then you can only sort alphabetically within your project, without the aforementioned ‘sorted sections’.