Task time-management. How to assign effective work time to task

Hello
When I assign a task to an employe I would like to set a due date and a time estimation needed in order to complet the task. Like that I can want to see if I am going to overlaod an employee in the time coming. I also can see if I am going over my budget. How can I do that?
Cheers Daniel

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Welcome @Daniel_Hugentobler to this great community forum!

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Hello Daniel and welcome to the forum! Great question. I would approach with using custom fields when I assign a task to someone. I would create a custom field where I can enter a number that would be my estimated time for completion and you may want to add a custom field for the assignee to put the actual time to completion as well. You can run reports then based on the workload assignments and add the custom field for the estimated time to complete so you don’t overload someone with work. I would also suggest a custom field that had status for the task (not started, in progress, completed, on hold, etc or percentage completion ranges). There are also some really good integrations for time tracking if you get a chance, check those out (Everhour, Harvest, Timecamp are some).


I hope that helps,
Katie

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@Daniel_Hugentobler: Our custom project business is based on T&M. Thus we heavily rely on time estimates (actual + T-Shirt sizing) and as well time tracking. We use Everhour.com. The tool is deeply integrated into the Asana web frontend. We use it for several years now. It’s stable, affordable and has neat reporting features.

If you have questions feel free to ask here or by DM.

Hope this helps,

Patrick

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Welcome @Daniel_Hugentobler :tada:

Looks like @Katie_Reynolds and @Patrick_Lorenz came up with some equally interesting solutions! Let us know what you think and feel free to ask additional questions if you need to :slight_smile:

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Thanks for the answers. I was not able to create a custom field. Probably because I am using a free version right now. Will I be able to add a custom field to a task with the premium version and will I be able to perform calculations with that field?

BR Daniel

@Daniel_Hugentobler: Custom Fields will be available for you in the Premium plan. There are three types of fields including numeric ones. Calculations are not supported within Asana at the moment. However I could provide a solution for that. Please DM me in case of interest.

Hope this helps,

Patrick

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@Daniel_Hugentobler, There’s actually one calculation that’s automatically offered with custom fields (just numeric ones) as described in https://asana.com/guide/help/premium/custom-fields#sts=Multi-select%20tasks%20with%20number%20fields%20to%20add%20up%20their%20sum: (you may need to scroll that up a couple lines).

If you multi-select two or more tasks, the sum of each numeric custom field will appear in the task pane.

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Great answers, thanks all

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