My biggest takeaway from 2025? Asana looks simple… until you actually use it with real humans. Then you realise every feature has a “yes, but” attached to it. Nothing is black or white.
Asana is not simple, it’s fifty shades of grey with rainbows
Take the attached image: an automation that adds comments.
For some people it’s noise.
For others it’s the backbone of their entire workflow.
Same tool, same feature, two completely opposite reactions.
Your My Tasks setup? Works great… for you.
Someone else will copy it and immediately hate their life.
You love the flying unicorns? Your manager thinks they’re an HR crisis waiting to happen.
So here’s my mindset for 2026
I want to be even more confident in my recommendations, but also better at reading the room. Not dumbing things down, not preaching, just meeting people where they are and giving them the Asana they actually need, not the one I wish they wanted.
Nuance over dogma.
Confidence over ego.
And yes, still the unicorns. 
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@Bastien_Siebman exactly! This is why I’m so insistent on everyone being part of the workflow-building process. If you don’t get input from the people who will be using it daily, you won’t end up building something they’ll actually use.
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Great post. Modern work environments are a balancing act between implementing systems that are effective and ensuring that staff’s individual work needs are being met. I know within the drip-down legacy of Henry Ford we’re still focused on rolling out efficiency-based workflows, but people are individuals and one size fits all is not always a viable solution.
Thanks for the post.
Unicorns FTW!
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This is so real, @Bastien_Siebman. It’s like that classic image where both people are “right,” just standing on different sides. Same thing, different perspectives. Reading the room really matters.
Thanks for yet another great post! 
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In the spirit of this insight and to keep things 
… it’s a grey zone, there’s nuance!
Sure, not everything that works for you will work for others. But I have discovered over the years that there are some non-negotiables as well, some practices that no matter how much you tell me work for you I’ve come to accept that you are wrong and you will never outperform if you maintain them.
For example, inbox zero is non-negotiable. Anyone who tells me they’re productive but manages their <10657> inbox by marking the important things unread is lying either to themselves or to me.
God grant me the wisdom to tell apart what’s unique from what’s universal!
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For a long, I have been part of the team “there is no other way than Inbox zero”. But seeing so many people fail at implementing it, I am not sure anymore… and even if this is the way, some people simply have too much on their plate, and don’t have the time. So unless we fix the underlying problem, we do what we can…
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Took me several years and a lot of effort from @Julien_RENAUD to have me change my mind.
