Hi @Kristen_Remick, this is what we’re doing in our team. We use a template task to generate an agenda task for every meeting. In this task, we have:
- a description including sections for each member of our team
- a subtask to each team member to add their agenda item (assigned for the day before the meeting, so we’re sure everyone has added their agenda before the meeting).
During the meeting, everyone goes through all their point, and we create follow-up tasks if needed.
Our team is spread worldwide, and because of that, not everyone can always attend the team meeting live. To solve that, we’re doing two things:
- Folks not able to attend the meeting live record a video and attach it to the agenda. This video is played during the live meeting, so everyone gets to hear the update face to face
- We also record our team meeting and share the link to the recording, so folks not able to attend live can catch up async the next day.
Any follow-up conversation after that happens via comment.
Recording videos has revolutionized our team meetings and made them so inclusive. Has anyone else experienced with videos too? And if so, have you found it helpful?