While Asana’s native features are great, handling public holidays, PTO, or off-site days still requires a lot of manual work - and if you forget to update a task’s due date? Deadlines slip without warning.
That’s where Flowsana, by @Phil_Seeman, comes in - a fantastic 3rd party app for Asana, that does wonders!
Flowsana has the ability to check a task’s due date against public holidays or whether a user is on PTO / OOO / leave on that date, and in turn, send a comment or even shift the due date to the next available date, automatically!
I’ve put together a complete guide on how to use Flowsana to:
Import a free project, listing all your country’s public holidays
Setup your own ‘Holidays’ project to track your team’s time off
Automatically shift due dates when they fall on public holidays or during someone’s time off
Notify the task collaborators with a custom comment
It’s a game-changer if you want to keep your timelines clean and your workflows conflict-free - without doing it all manually.
Read the full guide and start building it for your team today:
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Hi @Stephen_Li , thank you!
Great question - yes, I would setup a ‘holiday’ project for each region containing relevant holidays and time off tasks for relevant members that could be multi-homed using rules by leveraging a single-select ‘Region’ field.
This field could be introduced in a ‘Time-off / Leave request’ form so the submitters fills that in so the task gets routed accordingly.
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Hi @Richard_Sather , @Phil_Seeman - Have given this a go within my account.. Instead of using a specific Project I add the rule to My Tasks project so that it would run just for me.
I am not sure if using My Tasks has caused the following issue or not but am getting the following problem..
- I set a Task in my Holidays Project for June the 3rd.
- I then had a Task with Start Date of 30th May and Due Date of the June the 3rd.
- Even though the Task in my Holidays Project was completed it fired the Flowsana rule.
- It kept firing the rule until the Start Date and Due Date of the tasks was beyond the 3rd June ie the Test Holiday date..
Is this expected?
Below are screen shots of the Comments in the Asana Task and the Flowsana rule.
Happy to send you the Task ID via DM..
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Hi @Jason_Woods!
Since this is a specific Flowsana support question, it’d be best if you can send this to us at support@flowsana.net. (The Forum moderators like to keep this forum to Asana support stuff.) Thanks!
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