Why do guests pop up as potential assignees in projects they don’t have access to? I have a number of guests (who are external clients). They are assigned only to the project that is relevant to their work. However, when I go to assign someone a task in a project for which I have not enabled them as…

While I don’t mind the auto-populate feature and can understand it’s usefulness, I have guests that I have invited to my organization and various projects and since deleted them from every task, team, and project and they still appear in the auto-populated list of potential assignees. I would think …

We recently had a situation where a consultant was added to a private project that they should not have had access to. I echo others concerns above. We have a premium account. Would it be possible to prevent “Guests” from appearing in the dropdown menu or at least the dropdown menu for a private pro…

Hey @Monica ! Unfortunately, as it stands any member of your Organization (Guest or Member) will appear in your drop-down menu, I am afraid there is no work around that. The best way to avoid this situation at the moment is to let your Team know where they can’t add Guests. In the drop-down menu, Gue…

Thanks, Marie. I’m glad to see that we aren’t missing something!

Hi @Marie , We are a paid org. I noticed that if one of our users creates a separate workspace to collaborate with consultants those spaces are limited to 15 members. Those users are encouraged to upgrade, but we already have a paid account. Is there a way for Org admins to create a workspace that ha…

Hi @Monica ! Each Premium plan only applies to one specific space, so the plan for your Premium Organization won’t apply to the Workspace your colleague has created to collaborate with consultants. This workspace would have to be upgraded separately. The best way to have for your consultants to bene…

Hi Marie, thanks for your response! Has Asana considered restricting guest users to only be added to public projects? Or to have an alert that asks if a user is sure that they want to add a guest user to a project? We really want to ensure that an outside collaborator cannot be accidentally added t…

@Monica there has been changes in workspaces regarding guests, if you look up Limited Members. One thought I had is that the name given a member or guest is free form not their email of course. In regards to accidental additions, could you add a suffix to guest names to help prevent accidental addit…

Thanks for your reply @Monica . We have recently introduced new users permissions ( Project permissions | Product guide • Asana Product Guide ) to limit access for specific users such as Guest users for example. Having said that, there is no way to completely prevent a full member of your Org to invite…

Hello Marie, I started using Asana for 5-6 years ago. During this time, when assigned a task to an external user (guest), the system will only give him access to view and comment on the shared / assigned task(s) only. Guest cannon view and comment all other tasks in the whole project. Now i starte…

Guest permissions

English Forum Ask the Community

Topic		Replies	Views
Assignee field should only show members of a project or team Product Feedback projects , tasks , users	93	10278	18 May 2026
Consulting with External Clients in Asana Asana In Practice	33	25053	27 March 2020
Rights to assign tasks - very strange behavior Ask the Community	2	2708	6 October 2020
Assign tasks to people who are not team or organisation members Ask the Community tasks	46	23576	2 April 2024
Restrict Guest permissions Product Feedback	11	4091	27 October 2023

Guest permissions

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