When I have a task for example: Request to change your password immediately.
Then I would like to send an email by selecting an email group which includes the 5 people I want to send to…
But I want to use Asana for controlling task instead. I would create a task to assign it to a team of 5 people. To save time i would do as follows:
- Create a group names GroupX in Asana (Right now there is no way to create contact or user group in Asana)
- Add all 5 people to the GroupX.
Please open the screenshot for details
- Create a task and assign it to a user who will be accountable for the task (see bullet A)
- Assign the task to GroupX (See Bullet B)
When one of the users has completely changed her or his password as required then this person will click on complete the Asana task. But the task itself will not be marked as completed yet, because there are still 4 users left who have not marked the task as complete. The Task will have some kind of indicators which shows that 1 has completed, 4 still remain incomplete. (See Bullet C)
Once all the 5 users have marked their task as complete, then the task will be marked 100% complete!
With the process mentioned above, I don’t have to create 5 tasks and assign to 5 different people. If I have 100 people where I want to them change their password, If I have to create 100 tasks and assign to 100 of people then it’s wasted of time.
We are not only using Asana for working with project related, but also daily operation tasks as well.
Please listen to our feedback Asana. If you implement group contact and the possibility to assign a task to a group(s) or also add a group as followers then believe you will definitely kill email and change the way people communicate with each other via task management (See Bullet D)