# \#permissions **URL:** https://forum.asana.com/tag/permissions/131.md [Latest](https://forum.asana.com/latest.md) · [Categories](https://forum.asana.com/categories.md) · [Tags](https://forum.asana.com/tags.md) --- ## [Add additional Option to Custom Field Access Levels that cannot change the selected value of a specific field](https://forum.asana.com/t/add-additional-option-to-custom-field-access-levels-that-cannot-change-the-selected-value-of-a-specific-field/1159316)
**Author:** [@Priya\_Ghosh1](https://forum.asana.com/u/Priya_Ghosh1)\ **Replies:** 2\ **Last updated:** [22 October 2026 13:41 UTC](https://forum.asana.com/t/add-additional-option-to-custom-field-access-levels-that-cannot-change-the-selected-value-of-a-specific-field/1159316 "2026-10-22T13:41:13Z")
TLDR: Custom Fields should have a “Viewer” access level Details: it would be useful to give folks the option to see a custom field, but not be able to edit or change the selection of the field on any tasks. The use case… --- ## [Block Domain User without Invite / Admin Confirmation](https://forum.asana.com/t/block-domain-user-without-invite-admin-confirmation/69125)
**Author:** [@Riccardo\_Mares](https://forum.asana.com/u/Riccardo_Mares)\ **Replies:** 37\ **Last updated:** [16 October 2026 15:49 UTC](https://forum.asana.com/t/block-domain-user-without-invite-admin-confirmation/69125 "2026-10-16T15:49:14Z")
Hi Asana please take care urgently: any user, with an email of an organization (domain), may enter in Asana, linked to organization, even if he hasn’t an invite. --- ## [🔐 Automation rules now use their owner’s current permissions](https://forum.asana.com/t/automation-rules-now-use-their-owner-s-current-permissions/1157103)
**Author:** [@Vanessa\_N](https://forum.asana.com/u/Vanessa_N)\ **Replies:** 3\ **Last updated:** [15 October 2026 12:46 UTC](https://forum.asana.com/t/automation-rules-now-use-their-owner-s-current-permissions/1157103 "2026-10-15T12:46:19Z")
Hi Community :waving\_hand: You may have noticed a change in rule owner permissions, and we want to share a bit more detail on what’s new. Previously, whenever a teammate changed roles or lost access to a project, a com… --- ## [🗂️ Bulk-add from Portfolio now works for editors and admins!](https://forum.asana.com/t/bulk-add-from-portfolio-now-works-for-editors-and-admins/1155115)
**Author:** [@Vanessa\_N](https://forum.asana.com/u/Vanessa_N)\ **Replies:** 3\ **Last updated:** [25 September 2026 18:27 UTC](https://forum.asana.com/t/bulk-add-from-portfolio-now-works-for-editors-and-admins/1155115 "2026-09-25T18:27:24Z")
Hi Community :waving\_hand: A small but useful update landed in Portfolio Sharing. You will notice that the checkbox in the portfolio Share dialog has changed from ‘Give access to all projects in this portfolio where I a… --- ## [Private and Hidden Tasks/Sections in Public Projects](https://forum.asana.com/t/private-and-hidden-tasks-sections-in-public-projects/46527)
**Author:** [@Carlton\_Lindsay](https://forum.asana.com/u/Carlton_Lindsay)\ **Replies:** 43\ **Last updated:** [14 September 2026 14:49 UTC](https://forum.asana.com/t/private-and-hidden-tasks-sections-in-public-projects/46527 "2026-09-14T14:49:47Z")
It would be nice if, when adding a task that’s already in a project to another project, you had the option to hide the details and title if one of the projects is private. The task’s title and details would be visible t… --- ## [Preventing Users from Delete task](https://forum.asana.com/t/preventing-users-from-delete-task/1154914)
**Author:** [@Bhumika\_Bihani](https://forum.asana.com/u/Bhumika_Bihani)\ **Replies:** 0\ **Last updated:** [9 September 2026 10:05 UTC](https://forum.asana.com/t/preventing-users-from-delete-task/1154914 "2026-09-09T10:05:31Z")
I’ve been getting this question from multiple clients: they want an option to prevent users from deleting tasks. I understand that RBAC is available on Enterprise+ and as an add-on for Enterprise, but I’m trying to unde… --- ## [August 2026 Update/Rule Owner Permissions](https://forum.asana.com/t/august-2026-update-rule-owner-permissions/1152432)
**Author:** [@Allison\_Logan](https://forum.asana.com/u/Allison_Logan)\ **Replies:** 6\ **Last updated:** [24 August 2026 15:51 UTC](https://forum.asana.com/t/august-2026-update-rule-owner-permissions/1152432 "2026-08-24T15:51:02Z")
Anyone else having major issues with the new update to make rules run using the owner’s permissions? I am a super admin for my account and essentially our Asana project manager. I create all of the rules we use spanning… --- ## [Asana Commenter Turns into Collaborator](https://forum.asana.com/t/asana-commenter-turns-into-collaborator/1115410)
**Author:** [@ajy\_sf](https://forum.asana.com/u/ajy_sf)\ **Replies:** 5\ **Last updated:** [13 August 2026 17:19 UTC](https://forum.asana.com/t/asana-commenter-turns-into-collaborator/1115410 "2026-08-13T17:19:41Z")
I created a project template for work. When I create a project from this template and add an external guest as a commenter, they initially only have comment access. However, once they comment on a specific task, they are… --- ## ["Manage Project Access"](https://forum.asana.com/t/manage-project-access/1150919)
**Author:** [@AbigailB](https://forum.asana.com/u/AbigailB)\ **Replies:** 1\ **Last updated:** [5 August 2026 06:03 UTC](https://forum.asana.com/t/manage-project-access/1150919 "2026-08-05T06:03:15Z")
Hey Asana community! Not sure if this has been asked, but I am still a little confused with this new setting within Portfolios. I do not have it “on” in this specific portfolio, some projects say shared other say not sh… --- ## [Status Reporting Templates: Project Admin can add but not remove templates when not the template owner](https://forum.asana.com/t/status-reporting-templates-project-admin-can-add-but-not-remove-templates-when-not-the-template-owner/1147390)
**Author:** [@Dave\_T](https://forum.asana.com/u/Dave_T)\ **Replies:** 4\ **Last updated:** [15 July 2026 13:57 UTC](https://forum.asana.com/t/status-reporting-templates-project-admin-can-add-but-not-remove-templates-when-not-the-template-owner/1147390 "2026-07-15T13:57:51Z")
Essentially as the title, and I’m assuming this is just a bug/oversight in how permissions are designed for the reporting template feature. Issue: For projects where I am set up as Owner+Project Admin permissions, I ca… --- ## [Fwd: 🔐 Asanaにおける可視性権限の理解](https://forum.asana.com/t/fwd-asana/1148109)
**Author:** [@ka\_nishiyama](https://forum.asana.com/u/ka_nishiyama)\ **Replies:** 0\ **Last updated:** [13 July 2026 07:56 UTC](https://forum.asana.com/t/fwd-asana/1148109 "2026-07-13T07:56:28Z")
ちょっと前の記事ですが、 意外と気になる内容だと思いますので、転記します。 --- ## [🔐 Understanding Visibility Permissions in Asana](https://forum.asana.com/t/understanding-visibility-permissions-in-asana/165870)
**Author:** [@Cliona\_Dowling](https://forum.asana.com/u/Cliona_Dowling)\ **Replies:** 1\ **Last updated:** [13 July 2026 05:50 UTC](https://forum.asana.com/t/understanding-visibility-permissions-in-asana/165870 "2026-07-13T05:50:45Z")
Hi folks and welcome to a new “Asana in Practice” post! In this video, I’m looking at Visibility Permissions in Asana. Have you ever wondered who can see what you’re working on in Asana? Or been confused about what gues… --- ## [Cross Company Collaboration](https://forum.asana.com/t/cross-company-collaboration/1140715)
**Author:** [@Joe\_Cullen](https://forum.asana.com/u/Joe_Cullen)\ **Replies:** 7\ **Last updated:** [3 July 2026 09:59 UTC](https://forum.asana.com/t/cross-company-collaboration/1140715 "2026-07-03T09:59:55Z")
I am working on a project with another company. They are using Asana. How can I import or Merge their Asana and my Asana so I don’t have to switch between companies? --- ## [Using teams for project access](https://forum.asana.com/t/using-teams-for-project-access/1145827)
**Author:** [@Hadley\_Bunton](https://forum.asana.com/u/Hadley_Bunton)\ **Replies:** 1\ **Last updated:** [24 June 2026 03:48 UTC](https://forum.asana.com/t/using-teams-for-project-access/1145827 "2026-06-24T03:48:06Z")
I am new to using Asana for the team and I am working on getting permissions set up to be easy to manage. I am using a team like an AD group to grant access to everyone at once. However people are still prompted to “Join… --- ## [📢 Comment partager depuis Asana : guide pratique pour collaborer en externe](https://forum.asana.com/t/comment-partager-depuis-asana-guide-pratique-pour-collaborer-en-externe/1144535)
**Author:** [@Arthur\_BEGOU](https://forum.asana.com/u/Arthur_BEGOU)\ **Replies:** 0\ **Last updated:** [11 June 2026 15:55 UTC](https://forum.asana.com/t/comment-partager-depuis-asana-guide-pratique-pour-collaborer-en-externe/1144535 "2026-06-11T15:55:40Z")
Original: 📢 How to Share from Asana: Guide for External Collaboration Il existe de nombreuses options de partage dans Asana pour travailler avec des clients, des partenaires, des prestataires ou des freelances en dehor… --- ## [📢 How to Share from Asana: Guide for External Collaboration](https://forum.asana.com/t/how-to-share-from-asana-guide-for-external-collaboration/1143945)
**Author:** [@Arthur\_BEGOU](https://forum.asana.com/u/Arthur_BEGOU)\ **Replies:** 5\ **Last updated:** [10 June 2026 06:20 UTC](https://forum.asana.com/t/how-to-share-from-asana-guide-for-external-collaboration/1143945 "2026-06-10T06:20:59Z")
There are many Asana sharing options you can use when working with clients, partners, vendors, or freelancers outside your organization. Depending on the situation, you may want full collaboration, read-only visibility,… --- ## [🔐 Fully Launched: Enhanced Admin Controls with RBAC for Create Permissions](https://forum.asana.com/t/fully-launched-enhanced-admin-controls-with-rbac-for-create-permissions/1141887)
**Author:** [@Nikko\_Mendoza](https://forum.asana.com/u/Nikko_Mendoza)\ **Replies:** 1\ **Last updated:** [9 June 2026 14:45 UTC](https://forum.asana.com/t/fully-launched-enhanced-admin-controls-with-rbac-for-create-permissions/1141887 "2026-06-09T14:45:36Z")
Hi everyone, Last week, we launched RBAC for View Permissions to Release Preview. We are thrilled to share another enhancement to Asana’s enterprise governance capabilities! Role-Based Access Control (RBAC) for Create … --- ## [Project Template "Share" setting to specify what Teams to share resulting projects to](https://forum.asana.com/t/project-template-share-setting-to-specify-what-teams-to-share-resulting-projects-to/950118)
**Author:** [@FreshyJon](https://forum.asana.com/u/FreshyJon)\ **Replies:** 3\ **Last updated:** [4 June 2026 13:29 UTC](https://forum.asana.com/t/project-template-share-setting-to-specify-what-teams-to-share-resulting-projects-to/950118 "2026-06-04T13:29:02Z")
When building a project template, there is the familiar “Share” option in the top-right, where you can choose which members are added to the project that gets created from the template. But we need the ability to choose… --- ## [Is there a way to restrict permission to set a baseline?](https://forum.asana.com/t/is-there-a-way-to-restrict-permission-to-set-a-baseline/1105375)
**Author:** [@Kim\_S](https://forum.asana.com/u/Kim_S)\ **Replies:** 8\ **Last updated:** [27 May 2026 15:25 UTC](https://forum.asana.com/t/is-there-a-way-to-restrict-permission-to-set-a-baseline/1105375 "2026-05-27T15:25:00Z")
We want to start using baselines. But we want the first date set to be unchangeable from that point on. Can we restrict users from setting a baseline and have a designated user who is the only person with permission to s… --- ## [📣 RBAC View Permissions for Enterprise+ is now in Release Preview!](https://forum.asana.com/t/rbac-view-permissions-for-enterprise-is-now-in-release-preview/1141164)
**Author:** [@Nikko\_Mendoza](https://forum.asana.com/u/Nikko_Mendoza)\ **Replies:** 0\ **Last updated:** [15 May 2026 14:40 UTC](https://forum.asana.com/t/rbac-view-permissions-for-enterprise-is-now-in-release-preview/1141164 "2026-05-15T14:40:14Z")
Hi everyone, Happy Friday! We are thrilled to announce that RBAC (Role-Based Access Control) View Permissions have officially landed in Release Preview! This highly anticipated feature is currently available in the Admi… --- ## [Change project owner when person left](https://forum.asana.com/t/change-project-owner-when-person-left/1139880)
**Author:** [@Niels\_Oomen](https://forum.asana.com/u/Niels_Oomen)\ **Replies:** 8\ **Last updated:** [12 May 2026 10:39 UTC](https://forum.asana.com/t/change-project-owner-when-person-left/1139880 "2026-05-12T10:39:27Z")
All, I want to change a project owner of a project (he left the organization), but I’m not able to do this. I checked: Asana Help Center But this is not working for me. I’m a Super Admin, but not able to do this. A… --- ## [Persistent Goals Views for Teams](https://forum.asana.com/t/persistent-goals-views-for-teams/1134467)
**Author:** [@Paul\_Congdon](https://forum.asana.com/u/Paul_Congdon)\ **Replies:** 4\ **Last updated:** [21 April 2026 14:47 UTC](https://forum.asana.com/t/persistent-goals-views-for-teams/1134467 "2026-04-21T14:47:27Z")
We’re encouraging broader adoption of Asana Goals, but we’ve run into a limitation: goals views aren’t truly persistent or shared. Today, I can create a goals view and share a link with my team, but that view doesn’t be… --- ## [Asana Permissions - The Guide (2026)](https://forum.asana.com/t/asana-permissions-the-guide-2026/1133053)
**Author:** [@Arthur\_BEGOU](https://forum.asana.com/u/Arthur_BEGOU)\ **Replies:** 2\ **Last updated:** [26 March 2026 06:25 UTC](https://forum.asana.com/t/asana-permissions-the-guide-2026/1133053 "2026-03-26T06:25:26Z")
Asana is an incredibly powerful tool, but its rights and permissions can get very granular. But figuring out the exact impact of every single setting can be complex. Luckily, our amazing colleague @Thaïssa\_iDO has spent… --- ## [Creating teams - administrator only](https://forum.asana.com/t/creating-teams-administrator-only/17802)
**Author:** [@David\_Louis\_Puttick](https://forum.asana.com/u/David_Louis_Puttick)\ **Replies:** 25\ **Last updated:** [19 March 2026 21:28 UTC](https://forum.asana.com/t/creating-teams-administrator-only/17802 "2026-03-19T21:28:20Z")
Should any category of user be able to create a team or is it just for administrators? --- ## [Turn off task notifications with Comment-Only permissions 2](https://forum.asana.com/t/turn-off-task-notifications-with-comment-only-permissions-2/1127949)
**Author:** [@Casandra\_009](https://forum.asana.com/u/Casandra_009)\ **Replies:** 1\ **Last updated:** [27 February 2026 05:20 UTC](https://forum.asana.com/t/turn-off-task-notifications-with-comment-only-permissions-2/1127949 "2026-02-27T05:20:13Z")
I have been assigned to give certain feedback in the form of comments on certain applicable tasks that I am not the assignee to. I have no abilities or purpose aside from commenting, but now I am getting every update to … --- ## [jobs endpoint returning 403 saying it requires some admin.object\_export oauth scope](https://forum.asana.com/t/jobs-endpoint-returning-403-saying-it-requires-some-admin-object-export-oauth-scope/1114915)
**Author:** [@Ben\_Lublin](https://forum.asana.com/u/Ben_Lublin)\ **Replies:** 5\ **Last updated:** [12 February 2026 10:39 UTC](https://forum.asana.com/t/jobs-endpoint-returning-403-saying-it-requires-some-admin-object-export-oauth-scope/1114915 "2026-02-12T10:39:13Z")
Hey Devs, I’m trying to poll /jobs endpoint to ensure a new project is successfully created before moving onto other project related actions. Within Asana Developer, I’ve given my app full permissions related to Portfoli… --- ## [Inbox notification tries to open multi-homed task in most recently created project vs. project that triggered notification](https://forum.asana.com/t/inbox-notification-tries-to-open-multi-homed-task-in-most-recently-created-project-vs-project-that-triggered-notification/1124017)
**Author:** [@Leigh\_Flynn](https://forum.asana.com/u/Leigh_Flynn)\ **Replies:** 0\ **Last updated:** [11 February 2026 16:43 UTC](https://forum.asana.com/t/inbox-notification-tries-to-open-multi-homed-task-in-most-recently-created-project-vs-project-that-triggered-notification/1124017 "2026-02-11T16:43:33Z")
I have recently noticed that opening a multi-homed task from an inbox notification defaults to the view from the most recently created project that task is multi-homed into, as opposed to the project where the notificati… --- ## [Allow Comment-only Users to Create Tasks from Slack and AI](https://forum.asana.com/t/allow-comment-only-users-to-create-tasks-from-slack-and-ai/1121062)
**Author:** [@RaulM](https://forum.asana.com/u/RaulM)\ **Replies:** 0\ **Last updated:** [28 January 2026 15:22 UTC](https://forum.asana.com/t/allow-comment-only-users-to-create-tasks-from-slack-and-ai/1121062 "2026-01-28T15:22:34Z")
Scenario Project used for internal support (ticketing). Agents are project editors and requesters comment-only. Requesters can create tasks from a form. Requesters cannot create tasks from Slack or Asana AI, as they ar… --- ## [Blocked access to 2 projects when downgraded to free](https://forum.asana.com/t/blocked-access-to-2-projects-when-downgraded-to-free/1120200)
**Author:** [@danielle13](https://forum.asana.com/u/danielle13)\ **Replies:** 1\ **Last updated:** [23 January 2026 15:37 UTC](https://forum.asana.com/t/blocked-access-to-2-projects-when-downgraded-to-free/1120200 "2026-01-23T15:37:56Z")
I downgraded to free version. Now I cannot access 2 projects that had premium features enabled by a previous employee. When I downgraded, I didn’t think it was an issue because we didn’t use those features, but someone o… --- ## [How to prevent employees from deleting tasks (or ensure admin can always restore them)?](https://forum.asana.com/t/how-to-prevent-employees-from-deleting-tasks-or-ensure-admin-can-always-restore-them/1119009)
**Author:** [@David287](https://forum.asana.com/u/David287)\ **Replies:** 1\ **Last updated:** [18 January 2026 21:51 UTC](https://forum.asana.com/t/how-to-prevent-employees-from-deleting-tasks-or-ensure-admin-can-always-restore-them/1119009 "2026-01-18T21:51:04Z")
What I’m trying to do I’m managing a team of 12 people (2 owners + 10 employees) in Asana. I need to set up permissions so that: Employees cannot delete tasks - or if they can, I (as admin) must be able to restore the… [Next page](https://forum.asana.com/tag/permissions/131.md?match_all_tags=true&page=1&tags%5B%5D=permissions)