We talk a lot about building workflows.
We talk less about maintaining them.
In organizations (especially long-standing ones), projects evolve. Team members shift. Priorities change. But our project structures often stay frozen in time.
In the past year, I’ve seen that sustainable Asana setups require a rhythm:
Refresh → Refine → Repeat
Refresh:
Archive what’s done.
Remove outdated custom fields.
Clarify ownership.
Refine:
Update templates.
Adjust automations.
Standardize naming conventions.
Repeat:
Schedule governance check-ins so cleanup isn’t reactive.
As an admin, I’ve realized upkeep is just as strategic as implementation.
So I’m curious:
How often do you intentionally audit your projects?
Monthly?
Quarterly?
Only when something breaks? 
Would love to learn how others approach long-term project hygiene.