When should I invite everyone?

[Bastien_Siebman]

This is a question we often get when onboarding a company onto Asana: “When should you invite everyone? Do you wait for them to be properly trained? Or let them play around?”

Here’s my take:

I’d rather have a few people that played with the tool and have questions, rather than people discovering the tool during the first training. So I would advise telling people they can start using the tool if they want to, but that the collaboration between each other, inside projects, will be organised later.

Allowing them to test early is good, that will raise questions. But don’t wait up, they could be demotivated if they struggle and then it’s hard to get the motivation back up.

You really have to weight the pros and cons based on your team, you know them better than we do.

What do you think?

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Bastien, Asana Expert
iDO (Asana Partner: Services & Licenses)

[Carolynne_Hamilton]

I have found every business has early adopters who like nothing more than to explore new tools and apply them in their work. Many of my projects have benefitted from this by identifying them and bringing them on a bit earlier than the rest of the crew. This helps to:

• quickly check assumptions made about set up and ease of use in real-world application
• understand the questions/use cases that will need more training time than others
• create a set of change champions who can help guide team members through the change

This approach might slow down the cut over to the new system, but builds confidence and reduces resistance

[Scott_Clark]

All our new hires are now onboarded with their 90-day plan built in Asana, so they are getting exposure and task assignments on day 1. This is followed up with training later in their first week. So far it seems to be working well at getting people more meaningful hands on experience early, but we need some more hires and time to better evaluate the impact. Of note, this approach also has the advantage of increasing Asana use by HR staff and hiring managers.

[Favour_Oluchukwu]

I like to invite everyone to the Asana team before the training starts. This way, they can get to know the platform and its features on their own first. When training begins, they will already understand the basics, making the session more effective and interactive. It also helps address any initial questions or problems right away.