Thank you for template tasks! These are making my team’s life easier already. However, the following would be a game-changing feature for us.
My team has 100s of projects in our pipeline at any given moment. Each internal project gets an Asana task with subtasks. Let’s say the projects are videos we’re creating. Each video goes through the same production steps — scripting, recording, editing, and so on. Many of those steps require various approvals and hand-offs. We translate these needs into subtasks, with dependencies. Each phase (like editing) gets a subtask, and each approval or hand-off gets a milestone.
Setting this up once is fine. However, we’re constantly refining our processes, and thus the template. For example, say one of the approvals moves to later in the process, or we introduce a new format of video, which needs a different treatment. These all trigger changes to our template, which is like our master checklist.
At the moment, when we refine our process by updating the template, that helps only with new projects going forward. For those already in flight, we have to either manually update those subtasks to sync, or just remember in our brains to do that one extra step. Neither is a great option (especially the “remembering” one!).
I would love to have the option to modify a template task, and then have those changes propagate out to the already-created tasks . That is, any tasks that originated from the template could have those updates auto-applied.
In my example, if I have 20 video projects already in flight, and I edited the template to require a new approval step (or whatever!), Asana could prompt me: “Would you like to sync the 20 existing tasks from this template with the changes you just made?”
This would be a killer feature for us. So much so that I’ve researched lots of other Asana competitors and found only one that does something like it. (I understand why it’s not popular — it’s probably hugely complex to implement!)