Template assigned tasks show up in My Tasks automatically?

This a fundamental limitation of the programming. Everything is realtime so one cannot park data of a project or template project. One can only discrimination who sees the work. If you started a project is shares.

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We just tried using project templates, and when I assign a task to a teammate in a template, it appears to the user as a normal task that isn’t in a template. They can mark it as done, change dates, etc.

But, I’m only creating the template. The team member doesn’t actually have a task yet, and they won’t until we use the template, and the project actually starts.

So the feature I’m requesting is the ability to assign tasks to teammates within templates, but if the project is marked as a template, to hide that task from the teammate.

Yes, we all want the same thing you do - a real template where no tasks are activated or assigned to the named users until the template is activated by turning it into a project - but that is not currently available. There is a big, 2 year old thread on this…you may be able to find it by searching, so you can vote.

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@Andrew_Legrand, here is the thread Stephanie refers to - upvote it to register your desire for a change in this behavior:

Also FYI, here is the most commonly suggested workaround:

Template assigned tasks show up in My Tasks automatically?

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Hi @Andrew_Legrand and thank you so much for sharing your feedback with us.

If it’s OK with you I’m going to merge this thread with the one that @Stephanie_Oberg and @Phil_Seeman mentioned so we can consolidate feedback on this topic.

Have a great day everybody!

I totally agree with Mr. Verdis. BY definition, the fact that it is a template, should mean it does not show up as an active element within the system.

I would love to see templates assigned to team members be non-actionable tasks. We use a lot of pre-assigned tasks in various organizations to solve time when there are hundreds of tasks. This needs to be an option so it isn’t a lot of work to set up a new project.

For the money we pay for this product templates should work as the word implies. What’s the status on putting this into the product.


I would like to create a template of a project with already assigned tasks to people so that when a project is created based on that template, tasks are immediately assigned.

The problem is that tasks are appearing in “My tasks” even if there is no project opened based on that template…

How to avoid this?

This behavior has been much discussed: Template assigned tasks show up in My Tasks automatically? The user community is unanimous that the current “template” behavior is not what we want. Unfortunately the best you can do right now is acceptance or some basic, unsatisfying workarounds.

When you assign users to a task under a template - these tasks will be shown in the users task list. It would be great, if it was possible to add users to templates and not having to see these tasks.

We use Asana for pretty much all recurrent tasks, like invoicing and so on - and this always done by the same two person, so it would be a great addition if we could build the template, but not having their “my tasks” polluted by these template tasks.

This is a very requested feature you’ll find the original thread using the search engine :v:

Cool - i did do a search but apparently did not look close enough :slight_smile:

Hi @Anders_Orsted_Peders and welcome to the Forum!

I’ve just merged your post with the existing thread we already had on this topic; hope that’s ok :slight_smile: Make sure to click on “Vote” at the top of this thread to register your vote, and if there is anything else I can help you with, please let me know!

Have a great Monday!

Please please please fix this issue. This is a huge time suck - whether you go with a work around or you just assign tasks to people when the tasks are generated. :disappointed_relieved::tired_face::pray:t3:

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