# Splitting a task and dividing workload **URL:** \ **Category:** Asana In Practice\ **Created:** [7 October 2021 06:13 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448 "2021-10-07T06:13:27Z")\ **Posts on this page:** 10\ **Page:** 1
**Author:** ![Jussi\_Kangasniemi](https://luna1.co/8d76cd.png) [@Jussi\_Kangasniemi](https://forum.asana.com/u/Jussi_Kangasniemi)\ **Post date:** [7 October 2021 06:13 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/1 "2021-10-07T06:13:27Z")
I am in a need of tips, what is the best way to tackle the situations below: I have several projects where I have ran into a situation, where it would be extremely helpful to split the task into parts, so that I can schedule them in two or three sections. Is there a easy way to do this? Also I am struggling to find a way to divide the workload for certain tasks. As the total workload might be 30 hours and I notice that our usual capacity isn’t enough. It would be useful to add another worker on the same task and split the workload between them. Is this possible to do, without creating a copy of the task? Last one is that is there a way to track the actual workload in a way, that the total workload for a task is 40 hours and the task should be completed within 3 weeks. If a worker has already done 10 hours of the task, the workload should adjust accordingly. Only way to do this I have figured out this far is to have three different columns. Estimated workload, hours spent, and last workload, that I use more as hours left on the task. This is just a lot of work to do manually. So is there any easier way to achieve the same result? ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [7 October 2021 15:21 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/2 "2021-10-07T15:21:15Z")
> [@Jussi\_Kangasniemi](#): > > I have several projects where I have ran into a situation, where it would be extremely helpful to split the task into parts, so that I can schedule them in two or three sections. Is there a easy way to do this? Maybe use subtasks and multi-home them into the project, into various sections. @Larry_Berger_lpb did you see this use case already? > [@Jussi\_Kangasniemi](#): > > Is this possible to do, without creating a copy of the task? A task only has a single assignee, so you’ll need to tasks, one for each assignee. > [@Jussi\_Kangasniemi](#): > > Estimated workload, hours spent, and last workload, that I use more as hours left on the task. This is just a lot of work to do manually. So is there any easier way to achieve the same result? I believe this is the only way, what would you expect ideally? ---
**Author:** ![Larry\_Berger\_lpb](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/larry_berger_lpb/32/276017_2.png) [@Larry\_Berger\_lpb](https://forum.asana.com/u/Larry_Berger_lpb)\ **Post date:** [7 October 2021 16:34 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/3 "2021-10-07T16:34:35Z")
@Bastien_Siebman, I think your suggestions are good ones. This is a good use of subtasks, I feel, and totally appropriate to multi-home them back into the parent project if you need that and are comfortable with it. I think that is a good solution here for the needs @Jussi_Kangasniemi points out. But I didn’t spend a lot of time with this; hard to know precisely how to handle just at a glance, but I think you’re on the right track. Thanks, Larry ---
**Author:** ![Jussi\_Kangasniemi](https://luna1.co/8d76cd.png) [@Jussi\_Kangasniemi](https://forum.asana.com/u/Jussi_Kangasniemi)\ **Post date:** [8 October 2021 05:36 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/4 "2021-10-08T05:36:41Z")
Hi, First of all, thanks for the response. I think ideally, I would like there to be some sort of adding on values in columns function. This way the workload would give better feedback if the estimate for the hours needed is off, or if a task is almost finished. ---
**Author:** ![Andrea\_Mayer](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/andrea_mayer/32/39226_2.png) [@Andrea\_Mayer](https://forum.asana.com/u/Andrea_Mayer)\ **Post date:** [8 October 2021 07:01 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/5 "2021-10-08T07:01:24Z")
Hey @Jussi_Kangasniemi, if you would like to add values per task you can set up custom fields and then have custom fields for expected hrs vs completed hrs. Maybe something like this can help: [Allocating hours, how to do this? - #2 by Andrea\_Mayer](https://forum.asana.com/t/allocating-hours-how-to-do-this/136526/2) ? ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [8 October 2021 07:57 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/6 "2021-10-08T07:57:39Z")
Formulas in custom fields are not available yet indeed. ---
**Author:** ![Matt\_Dickinson](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/matt_dickinson/32/42959_2.png) [@Matt\_Dickinson](https://forum.asana.com/u/Matt_Dickinson)\ **Post date:** [12 October 2021 18:37 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/7 "2021-10-12T18:37:18Z")
I think @Bastien_Siebman , @Larry_Berger_lpb, and @Andrea_Mayer have you covered but 1 quick note, if you want to create duplicate tasks there is an easy way to do this using the [Assign Duplicate Tasks](https://asana.com/guide/help/tasks/people) feature in Asana. This feature has been a game-changer for me since I discovered it so hopefully it helps you as well! Cheers, Matt ---
**Author:** ![Larry\_Berger\_lpb](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/larry_berger_lpb/32/276017_2.png) [@Larry\_Berger\_lpb](https://forum.asana.com/u/Larry_Berger_lpb)\ **Post date:** [12 October 2021 20:26 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/8 "2021-10-12T20:26:18Z")
Right, @Matt_Dickinson, and here’s an approach I like with both Assign Duplicate Tasks and subtasks: > [@Assign multiple assignees on one task](https://forum.asana.com/t/assign-multiple-assignees-on-one-task/1176/198): > > @Mathieu_Urstein , In case it might help until a better solution is implemented for “All of them need to have this into their calendar and the task should display easily the fact that those team members should attend the meeting” were you aware of: . . . and scroll down to Assign duplicate tasks. This works for subtasks too, as you requested (the example shows tasks), so if you make a meeting subtask as you described in your last post and you give that a recurring due date to reflect the me… Larry ---
**Author:** ![Jussi\_Kangasniemi](https://luna1.co/8d76cd.png) [@Jussi\_Kangasniemi](https://forum.asana.com/u/Jussi_Kangasniemi)\ **Post date:** [13 October 2021 05:26 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/9 "2021-10-13T05:26:08Z")
Hi, Haven’t used this feature before, so have to try it out. Thanks for the response. Jussi ---
**Author:** ![system](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/system/32/276370_2.png) [@system](https://forum.asana.com/u/system)\ **Post date:** [30 May 2025 19:04 UTC](https://forum.asana.com/t/splitting-a-task-and-dividing-workload/138448/10 "2025-05-30T19:04:08Z")
Closed on 30 May 2025 19:04 UTC