# Project templates V2: what we gain, what we lose **URL:** \ **Category:** Forum Leader tips\ **Tags:** forum-leader-tip\ **Created:** [17 May 2022 10:28 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154 "2022-05-17T10:28:42Z")\ **Posts on this page:** 20\ **Page:** 1
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [17 May 2022 10:28 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/1 "2022-05-17T10:28:42Z")
Hi, Templates V2 have been [recently introduced](https://forum.asana.com/t/say-hello-to-project-templates-2-0/160152/92) but things are getting more serious: in late May/early June [Asana will start force-migrating templates V1 to V2](https://forum.asana.com/t/a-new-api-for-project-templates/156432/12). As consultants helping clients on a daily basis, it was important for us to understand what V2 actually brings, but more importantly what will be lost when the migration is forced upon us! šŸšØ This post is about what we lost between project template V1 and V2. ā€œSaved Viewsā€ and the ā€œHideā€ button did not exist at the time, so we did not lose them. Not being able to use them is more of a [Asana, show me your BUTs šŸ‘](https://forum.asana.com/t/asana-show-me-your-buts/225382) šŸŽ **Everything that V2 offers that V1 did not have** 1. Tasks assigned in project templates will no longer show in the assigneeā€™s My Tasks. 2. Due dates are relative and are based on the project start or end dates, no need to define ā€œfake-realā€ dates anymore. 3. Ability to define project memberships separately from the template edit access 4. All templates related to a team can be found on the team homepage 5. Ability to convert a task to a template using a project template. 6. Templates donā€™t clutter the sidenav because they are no longer a real project 7. Ability to add a project to portfolios automatically šŸ˜± **Everything that we lose when moving to V2** šŸ“†The list was double-checked on April 2025. 1. No way to go back to V1 2. No apps/integrations available. 3. No ability to define color and icon for the projects 4. No ability to sort/order templates on the Team homepage 5. No ability to duplicate a template 6. ~~No ability to multi-select tasks and apply bulk actions~~ 7. No ability to choose sort, filter or group options 8. No ability to share a task between templates, or between a project and a template 9. No ability to define a dashboard 10. A task canā€™t be recurring 11. Full Overview tab is not be carried over into the new project. (only the notes are) 12. [api] No CRUD (create-read-update-delete) capability for PT 2.0, so no ability to do things like read the tasks in the template, get or set custom field settings or sections, etc. 13. [api] Workspace-level webhooks do not generate events for the creation or updating of PT 2.0. 14. No access (read, edit) from mobile app. 15. Cannot put comments on the template tasks (for the purpose of explaining the template) 16. Canā€™t expand task and see its subtasks from the editor 17. ~~Dependent tasks do not show the hourglass icon~~ 18. [api] No longer able to pick and choose fields to include/exclude when using a template 19. No icon indicator that a task has subtasks. 20. Cannot be placed itself into a portfolio 21. Canā€™t move a task into another task to create a subtask 22. No ability to duplicate a task 23. ~~No ability to define task templates~~ 24. No timeline view to help with creating the structure 25. No ability to create dependencies with tasks outside the template 26. No ability to find tasks in template through search (but you can now find the template itself) 27. No ability to create a project with no project start or due date 28. Completed tasks donā€™t get carried over into a template 29. No ability to add a subtask to the same project template together with parent task 30. No ability to choose member notification settings 31. [No ability to notify template members when a new task is added](https://forum.asana.com/t/notification-to-team-with-template-updates/221001/1) 32. [Tags are not preserved when the project is saved as a template](https://forum.asana.com/t/project-templates-and-tags/473139) 33. No ability to use a task template to create tasks within the template 34. Unable to see/find template tasks in Advanced Search results 35. Unable to use a real due date for a task The second list has some serious topics: losing dashboard or recurring tasks will surely break some workflowsā€¦ Anyone else hopes Asana would delay the migration? Let me know if the list is inaccurate or incomplete! [@ambforumleader](https://forum.asana.com/groups/ambforumleader) Thanks @Phil_Seeman for 12 and 13 on the API, @Masa_Hagiwara for 14, @Aaron_Paul for 15, @Ilyas1 for 29, @anon70413842 for 34 and 35 šŸ‡«šŸ‡· [Version FranƧaise](https://forum.asana.com/t/modeles-de-projet-v2-ce-que-nous-gagnons-ce-que-nous-perdons/165523) * * * **Bastien, Asana Expert** **[iDO](https://bit.ly/3AoRqWH)** [(Asana Partner: Services & Licenses)](https://bit.ly/3AoRqWH) ---
**Author:** ![Phil\_Seeman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/phil_seeman/32/81525_2.png) [@Phil\_Seeman](https://forum.asana.com/u/Phil_Seeman)\ **Post date:** [17 May 2022 17:33 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/2 "2022-05-17T17:33:26Z")
Great list, @Bastien_Siebman! Here are two API/programming items for the ā€œ **Everything that we lose when moving to V2** ā€ list: 1. No CRUD (create-read-update-delete) capability for PT 2.0, so no ability to do things like read the tasks in the template, get or set custom field settings or sections, etc. 2. Workspace-level webhooks do not generate events for the creation or updating of PT 2.0. ---
**Author:** ![Collin\_McLaughlin](https://luna1.co/8d76cd.png) [@Collin\_McLaughlin](https://forum.asana.com/u/Collin_McLaughlin)\ **Post date:** [18 May 2022 13:38 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/3 "2022-05-18T13:38:35Z")
It sounds like #1 in what V2 offers should be in the loss area. Tasks assigned wonā€™t show in My Tasks? This sounds like a basic function. How will the assignee know what to do? ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [18 May 2022 13:42 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/4 "2022-05-18T13:42:37Z")
You read that wrong: with V1 tasks assigned IN THE TEMPLATE showed up in My Tasks. That is no longer the case šŸ™‚ ---
**Author:** ![Masa\_Hagiwara](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/masa_hagiwara/32/289721_2.png) [@Masa\_Hagiwara](https://forum.asana.com/u/Masa_Hagiwara)\ **Post date:** [18 May 2022 23:42 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/5 "2022-05-18T23:42:34Z")
Wow, really holistic! Iā€™d like to add one more. 1. No access (read, edit) from mobile app. ---
**Author:** ![Aaron\_Paul](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/aaron_paul/32/2033_2.png) [@Aaron\_Paul](https://forum.asana.com/u/Aaron_Paul)\ **Post date:** [19 May 2022 02:32 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/6 "2022-05-19T02:32:12Z")
1. cannot put comments on the template tasks (for the purpose of explaining the template - no expectation that they copy/clone to the new project) ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [19 May 2022 05:17 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/7 "2022-05-19T05:17:49Z")
Thanks @Masa_Hagiwara and @Aaron_Paul , your points have been added! ---
**Author:** ![Kelly\_KC\_Jones](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/kelly_kc_jones/32/99979_2.png) [@Kelly\_KC\_Jones](https://forum.asana.com/u/Kelly_KC_Jones)\ **Post date:** [19 May 2022 12:02 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/8 "2022-05-19T12:02:50Z")
Great list. As Iā€™ve been testing the v2 Templates (and after reading this list), Iā€™ve realized weā€™ve lost way more than we gained. Pretty concerned about our org being forced to make the change. ---
**Author:** ![anon32797146](https://luna1.co/8d76cd.png) [@anon32797146](https://forum.asana.com/u/anon32797146)\ **Post date:** [19 May 2022 21:28 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/9 "2022-05-19T21:28:38Z")
Another loss Iā€™ve encountered is the ability to see the subtask dropdown in ā€˜Edit templateā€™. It may seem small, but being required to click into the details of each task to view/edit the subtask is a big gap for my use-case. The extra seconds the extra click(s) require to edit subtasks in the template add up. ---
**Author:** ![Phil\_Seeman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/phil_seeman/32/81525_2.png) [@Phil\_Seeman](https://forum.asana.com/u/Phil_Seeman)\ **Post date:** [20 May 2022 03:30 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/10 "2022-05-20T03:30:10Z")
Ah, hereā€™s another one, @Bastien_Siebman: - Dependent tasks do not show the hourglass icon. ---
**Author:** ![FreshyJon](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/freshyjon/32/6475_2.png) [@FreshyJon](https://forum.asana.com/u/FreshyJon)\ **Post date:** [20 May 2022 19:23 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/11 "2022-05-20T19:23:41Z")
Previously with the project duplicate API you could specify which data to include when duplicating. One of those being the task collaborators. With the new Project Template `instantiateProject` API, I donā€™t see a way to exclude the collaborators of the tasks in the template (other than not including any collaborators on any of the tasks within template itself). Another example is whether or not to include the project (now template) description. By default, it now adds it with the API (which is fine with me). But previously we were able to exclude the `notes` from the body data. ---
**Author:** ![Phil\_Seeman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/phil_seeman/32/81525_2.png) [@Phil\_Seeman](https://forum.asana.com/u/Phil_Seeman)\ **Post date:** [21 May 2022 02:14 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/12 "2022-05-21T02:14:37Z")
Good points, @FreshyJon! ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [23 May 2022 12:54 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/13 "2022-05-23T12:54:23Z")
Thanks everyone I updated the post ---
**Author:** ![Marie](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/marie/32/42208_2.png) [@Marie](https://forum.asana.com/u/Marie)\ **Post date:** [23 May 2022 14:18 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/14 "2022-05-23T14:18:30Z")
Hi @Bastien_Siebman and all! We hear you and have plans to address most of these pain points with upcoming updates! Make sure to keep an eye on #Product Updates in the coming weeks/months šŸ˜‰ ---
**Author:** ![anon35883359](https://luna1.co/8d76cd.png) [@anon35883359](https://forum.asana.com/u/anon35883359)\ **Post date:** [23 May 2022 18:59 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/15 "2022-05-23T18:59:31Z")
I am not seeing a way to copy a task from a project to an existing template; I would normally duplicate the task & move it into the template but I donā€™t see how to do that now. ---
**Author:** ![Phil\_Seeman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/phil_seeman/32/81525_2.png) [@Phil\_Seeman](https://forum.asana.com/u/Phil_Seeman)\ **Post date:** [24 May 2022 02:01 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/16 "2022-05-24T02:01:01Z")
@anon35883359, Youā€™re right, thereā€™s no way to get an existing task into a PT 2.0 template, via drag-drop or multi-homing, etc. ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [24 May 2022 07:43 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/17 "2022-05-24T07:43:30Z")
> [@Marie](#): > > We hear you and have plans to address most of these pain points with upcoming updates Great, but can you not force the migration at the end of the month? ---
**Author:** ![anon20549472](https://luna1.co/8d76cd.png) [@anon20549472](https://forum.asana.com/u/anon20549472)\ **Post date:** [25 May 2022 08:59 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/18 "2022-05-25T08:59:39Z")
@anon20549472 Am I reading this forced migration correctly - No ability for mobile app to read or edit? I need this confirmed ASAP! Who decides these types of changes? ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [25 May 2022 09:01 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/19 "2022-05-25T09:01:10Z")
The mobile app indeed wonā€™t allow you to read or edit a template, while youā€™ll still be able to do so from the web version. Asana is working on fixing all those limitations, we donā€™t know which one will be fixed and when. ---
**Author:** ![Phil\_Seeman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/phil_seeman/32/81525_2.png) [@Phil\_Seeman](https://forum.asana.com/u/Phil_Seeman)\ **Post date:** [25 May 2022 14:52 UTC](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154/20 "2022-05-25T14:52:10Z")
Hi @anon20549472, > [@anon20549472](#): > > Who decides these types of changes? Per @Bastien_Siebmanā€™s point: > [@Bastien\_Siebman](#): > > Asana is working on fixing all those limitations, we donā€™t know which one will be fixed and when. We are pretty certain all of the shortcomings will be added in at some point, so I would suggest a re-wording of your question: > Who decides what subset of previous features is an acceptable amount to release a replacement? I would argue, and I think most here would agree, that PT 2.0 was released with too-small a set of features and should have been delayed until more of them were built into the replacement. [Next page](https://forum.asana.com/t/project-templates-v2-what-we-gain-what-we-lose/165154.md?page=2)