Project Folders (sub-teams)

Hi @Benzo, thanks for taking the time to provide this feedback. I can assure you that we do hear you and do take all feedback on board. Our Product team looks closely at feedback from all users, not just our forum community, and takes this into consideration when building our Product roadmap.

For some context, forum feedback will be integrated into Asana’s Voice of Customer process. In this process, we count your votes and analyze your feedback in the Community, then cross reference it with the feedback our other teams, such as Sales, User Support and Customer Success (to name a few) are getting. Then, we prioritize all requests against many factors including company vision, business needs, and so on. Unfortunately, in this case, Project Folders has not been built into the product roadmap thus far after being through the Voice of Customer Process. This isn’t to say that it won’t be in the future - the Asana product is constantly evolving.

I understand your frustration and while I know confirming that your voice is being listened to without actually seeing the feature brought to life can be even more frustrating, I hope you can understand this process.

I will update this thread if there are any updates coming in the future, so do keep an eye out (and continue to share feedback as you feel necessary.)

Have a great day, @Benzo and thanks for your understanding.

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@Phil_Seeman I see what you’re saying. I think the problem is (and this always happens in forum suggestion threads) different people are suggesting different ideas of various levels of complexity. One solution that’s a lot easier than the others: just a simple visual indicator of grouping, one that doesn’t synchronize for other team members. In other words, I simply click a button, create a group, give it a name, and drag and drop my projects into the grouping, and there we go. No one else sees this grouping—that’s just for me.

This is obviously something that will still require work to get done, but it seems doable enough that it doesn’t need to be ignored even if a company is trying to be really lean and focused on other big-picture things. As for whether it’s something a junior engineer can accomplish, I suppose that depends on how good the junior engineer is. But it’s definitely less ambitious than most suggestions.

My team has fully adopted Asana as a collaboration tool, and as a result some of the Teams that we have set up are getting cluttered with a bunch of projects. It would be great if we could create subfolders for each team to help keep our projects better organized.

If we could assign users to have access to only specific folders it would be great as well. Hope the community agrees!

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Hi @Colin_Palamar
Is your idea the same as described here?

If yes then you can add your vote there, and we’ll merge the post (ping @Emily_Roman)


Hi Julien,

Thanks for letting me know! Yes this post is pretty much the same as what I’m requesting, so feel free to merge.


After many years of using asana, this is still THE reason I stuck with the Free version. I cannot advocate asana as a professional solution as long as this isn’t solved.

Here’s a screenshot of 1 of my 50+ workspaces, with only but a couple of projects depicted - working with only a handful of close collaborators (nowhere near rolling it out for the thousands of coworkers) and not even bothering with the mobile App, to try and keep an overview of our work.

I get keeping asana as lightweight, responsive and user-friendly as possible, and that underneath it lies major complexity, but let’s see… every and any user that could use asana is familiar with the use of a tree-structure no?

Hey @Youssef_Hachhouch:

I understand the frustration, but have you looked into the Portfolios capability? This does not solve the left-side pane view, but if you’re looking for a high-level overview of projects by section, you can utilize the Portfolios feature.

This is not available on the free version of Asana (it is for Business and Enterprise), but I thought I would still try and help your dilemma here.

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Hi Mike,

I’m looking for a quick-glance high-level overview in a side-pane for navigational purposes, without having to filter (at most scroll a bit or expand/collapse with a click). At the same time staying in my lists or boards with the details.
In my file folders on my desktop I navigate sometimes 5-6 levels deep to details, and then back up again, while keeping the navigational overview at the same time.

It’s a shame to have a way of working I can use in >90% of my work, and then not be able to apply that approach in the one tool I use to coordinate it all.

I also use asana as a knowledgebase, so I have tons of tasks that don’t require planning or changes in status. I’m using emoji’s now in front of the Project names, to gain some additional visual distinction.

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Completely understand this. I too use emojis for my projects (visually) to keep myself organized. Just thought I would suggest in case you were not aware. Hopefully Asana can get this on their roadmap as you, myself, and many others see this as advantageous.

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@Mike_Tammaro, Can you correct your post to indicate that Portfolios are a Business or Enterprise feature?



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Thanks Larry,

Just edited.

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Hi how is this thread from 2017 and you have still not implemented this. Give us folders please.

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Yes 100% - this would be major. Our team will complete upwards of 100+ projects/quarter, and there’s no way to organize completed projects from active projects beyond a small checkmark.

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Another request for this, thanks!

Organization is a huge challenge with getting my team to fully adopt Asana because we don’t want to manage a team for every initiative. Folders would allow us to organize our projects in a way that makes sense for everyone while still providing access to the people who need it.

This is a huge gap for us right now.

another request.

Hello Rebecca, can you (or a Sales executive) please contact me through my corporate email to discuss this need for prioritization? We are a Fortune 100 account for your organization and I’d like to personally add our voice to this as needing to be on your road map to retain accounts like ours.

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Hello @Joel_Gray, welcome to the Asana Community Forum :wave:

While Asana does not have a public roadmap they always monitor all feedback requests here on the forum. Over the past few months alone a lot of new features were launched.

Now regarding your request have you considered using Portfolios maybe?

Also Asana is currently running A/B tests on the sidebar design and layout, for more info see here: Feedback on sidebar redesign A/B test - #14
With these tests the sidebar is becoming more organized and might help too.

Hello @Joel_Gray, can you please share your use case here or in a DM so I can highlight it to our Product team along with an update on this request from the Community?
If you prefer to do this via a DM, click on my name and hit “Message” in the pop-up bubble.


Thanks Andrea, yes, have tried Portfolios and it’s great, we will be using it. However, it does not resolve the problem everyone in this forum has underscored which is that larger org’s need to create a lot of unnecessary teams just to visually be able to organize and collapse projects.

Like others here, I need to organize Asana Teams. For example, create a “division” folder as a hierarchy under our corporate “organization”, and then move Team A, B, C, etc under the division folder. Identically named teams A,B,C exist under dozens of divisions under our organization which forces strange naming conventions that is hard to govern.

We do not want to solve this by creating multiple organizations as it would prevent us from rolling up all our Asana reporting to an organization level. We are making it work, but it would be really helpful if we could just create a simple collapsible folder to name a division, then drag several Asana Teams under the folder - no extensive functionality or programming is needed, it’d be just a Asana Teams organizer in the sidebar (similar to what someone above noted that Evernote elegantly could do with folders).