Hi Asana Community,
I’m looking for a way to identify and manage duplicate numbers (e.g., phone numbers, reference numbers) within tasks or projects in Asana. Is there a built-in feature or any third-party integration that can help with this?
Any advice or tips would be greatly appreciated!
Thanks in advance!
Hi @Dolev_Gal , could you further elaborate on this:
Do you mean within custom fields, task description, project description, comments, messages…?
Asana doesn’t have a built-in feature specifically designed to identify and manage duplicate numbers (like phone numbers or reference numbers) within tasks or projects. However,
To manage and identify duplicate numbers (like phone numbers or reference numbers) in Asana tasks using Google Sheets, you can automate the process using Zapier or Make.com to send relevant task data from Asana into a Google Sheet. First, you set up an automation where the creation or update of an Asana task triggers the transfer of data (such as phone numbers or reference numbers) into a new row in a Google Sheet. Once the data is in Google Sheets, you can use the COUNTIF function to check if any number appears more than once. For instance, =COUNTIF(A:A, A1)
will count how many times the value in cell A1 appears in column A, allowing you to identify duplicates. You can also apply conditional formatting to highlight duplicate numbers automatically, making them easier to spot. Additionally, you can set up data validation rules to prevent duplicate numbers from being entered in the first place. For example, you can create a rule that checks if a number already exists in the sheet, preventing the addition of a duplicate. This method provides a centralized way to track and manage your data in real-time, ensuring that duplicates are identified and dealt with promptly.
Zaki