Is there a way to make notes not so easily erasable?

English Forum Tips and Tricks
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@Vanessa_N Is there a way to make notes not so easily erasable? Or, is there a way to recover a deleted note? We want to switch completely to asana but that would involve storing information that is vital to our work in the notes field but we are afraid that it will be accidentally deleted and we won’t be able to get it back. This is important info such as tax ids and whatnot that we would then have to reach out to the medical provider to get again making everything a hassle if things were to get deleted.

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Hi @Aubrey_Prochaska,

I’ve turned this into a new topic, as it seems a separate subject.

I’m not sure if a deleted note can be recovered. For this you can best reach out to Asana support: How to contact our Support Team ✉

I’m not sure if that’s wise. While Asana is meant for Work Management people usually have a separate tool for storing files. Usually something like Google Drive or Sharepoint.

Using a sharing link tends to work well in my experience.

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The problem we are running into is that google drive, excel, etc. are not encrypted and we store info that needs to be secure.

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I don’t think info in Asana is more secure than other solutions.

I’ve asked Copilot some questions about the encryption of those solutions:

Yes, SharePoint files are also stored with encryption, ensuring the security of your data. Here are some key points:

  • Encryption at Rest and in Transit: Similar to OneDrive, SharePoint encrypts files both when they are stored on Microsoft servers (at rest) and while they are being transferred between your device and SharePoint (in transit). This ensures that unauthorized parties cannot access your files[1][2].
  • File-Level Encryption: All customer content in SharePoint is encrypted at the file level. Each file is split into one or more chunks, and each chunk is encrypted using its own unique AES 256-bit key. These chunks are then stored as blobs in Azure storage, which are randomly distributed across multiple Azure storage accounts[1][2].
  • Tenant Isolation: All encryption and decryption happen in the same systems that enforce tenant isolation, which are Microsoft Entra ID and SharePoint. This ensures that your data is isolated and protected from other tenants[1].

These measures provide a robust level of protection for your files stored in SharePoint. If you have any specific concerns or need further details, feel free to ask!

References

[1] Encryption for SharePoint and OneDrive, Microsoft Teams, and Exchange

[2] Data encryption in OneDrive and SharePoint | Microsoft Learn

Google Drive also employs encryption to ensure the security of your files. Here are some key points:

  • Encryption at Rest and in Transit: All files uploaded to Google Drive or created in Google Docs, Sheets, and Slides are encrypted both in transit and at rest using AES256-bit encryption[1][2].
  • Client-Side Encryption: For additional confidentiality, Google Workspace users can enable client-side encryption. This means that files are encrypted on the user’s device before they are uploaded to Google Drive, and Google cannot decrypt these files[1].
  • Limitations: Encrypted files have some limitations compared to standard files. For example, only one person can edit an encrypted file at a time, and autosave starts every 30 seconds unless the device is idle or another action is performed[1].

If you have any specific concerns or need further details, feel free to ask!

References

[1] Get started with encrypted files in Drive, Docs, Sheets & Slides

[2] Get started with encrypted files in Drive, Docs, Sheets & Slides

PS: I don’t think this is the right place to dive deeper into what these other solutions can and cannot do, but I added this as I think it might help you make an informed decision. :slight_smile: