# How We Accidentally Burned Through 4 Million Asana AI Studio Credits in a Month šŸ¤Æ ā€¦and how you can avoid doing the same. **URL:** \ **Category:** Forum Leader tips\ **Tags:** forum-leader-tip, ai-studio\ **Created:** [14 October 2025 08:26 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925 "2025-10-14T08:26:39Z")\ **Posts on this page:** 11\ **Page:** 1
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [14 October 2025 08:26 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/1 "2025-10-14T08:26:39Z")
At iDO, we hit the AI Studio usage limit ā€” hard. We reached more than 4 million credits in a month, which disabled our AI rules until the next renewal! Hereā€™s what happened (and yes, itā€™s a mix of bad luck and bad processes on our end): 1ļøāƒ£ No dashboard = no visibility We made the beginners mistake of not looking at our AI Studio usage dashboard. We did receive the warning messages but it was too late: we should have been proactive. 2ļøāƒ£ A costly My Tasks rule One teammate had a rule using one of the most expensive AI models. 1. Sometimes cheap per task, but occasionally very expensive 2. No conditions to limit when it ran ā†’ triggered on every task assigned to them 3ļøāƒ£ The ā€œIā€™m on holidayā€ automation fail I wanted to be email-free for 2 weeks, so I: 1. Forwarded all my emails into Asana 2. Created tasks automatically 3. Let AI decide priority & next steps The problem? 1. Some of those emails were Asana notifications from another account 2. They got forwarded, created tasks, triggered more notifications, sent more emails ā†’ endless loop 3. AI ran every. single. time. I set it up on a Friday, left my laptop behind, and never checked back. My colleague spotted it quickly, killed the ruleā€¦ but too late. The takeaway? āœ… Monitor your AI Studio usage in the admin console āœ… Add specific conditions to your AI rules āœ… Test any automation that could loop before you disappear on holiday āœ… Donā€™t go too _ā€œAI firstā€_ for simple rules. If something can be handled by a native automation, thereā€™s no need to hand it over to AI. And if itā€™s too complex for a standard rule, a **Custom Script** can be a great alternative. In short: _ā€œAI is sometimes a bazooka to kill a fly.ā€_ Weā€™re actually glad this happened to us as an Asana Solutions Partner ā€” now we know exactly what to warn our clients about. * * * **Bastien, Asana Expert [i.DO](https://bit.ly/3AoRqWH)** [(Asana Partner: Services & Licenses)](https://bit.ly/3AoRqWH) ---
**Author:** ![Rebekah\_Chalkley](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/rebekah_chalkley/32/261084_2.png) [@Rebekah\_Chalkley](https://forum.asana.com/u/Rebekah_Chalkley)\ **Post date:** [14 October 2025 15:53 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/2 "2025-10-14T15:53:14Z")
Hey, somebodyā€™s gotta test the limits for the rest of us, right? šŸ˜‚ I heard recently that the concert pianist Franz Liszt would demand two grand pianos to be placed on the stage for every concert. He would break so many strings on the first piano that after the intermission, he would play the second piano and break all the strings on that one, too. I kind of feel like Liszt did a kindness to all the rest of the pianists who came later, because his abuse of pianos undoubtedly prompted Steinway & Sons (and other manufacturers) to figure out ways of making pianos more indestructible. Today, they use steel frames for the strings, which can support a lot more tension. So - thanks for being our Franz Liszt on this one! LOL ---
**Author:** ![Arthur\_BEGOU](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/arthur_begou/32/279746_2.png) [@Arthur\_BEGOU](https://forum.asana.com/u/Arthur_BEGOU)\ **Post date:** [14 October 2025 15:57 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/3 "2025-10-14T15:57:38Z")
@Rebekah_Chalkley Thanks for that comment, so cool to read. @Bastien_Siebman is definitely a virtuoso in his art šŸ˜‰ ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [14 October 2025 17:58 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/4 "2025-10-14T17:58:14Z")
Our pleasure šŸ¤£ ---
**Author:** ![ka\_nishiyama](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/ka_nishiyama/32/292165_2.png) [@ka\_nishiyama](https://forum.asana.com/u/ka_nishiyama)\ **Post date:** [15 October 2025 02:32 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/5 "2025-10-15T02:32:10Z")
Asana is actively recommending the use of AIStudio. Like this. > [@Introducing AI Studio: proactive rule suggestions - Smart automation recommendations tailored to your workflows!](https://forum.asana.com/t/introducing-ai-studio-proactive-rule-suggestions-smart-automation-recommendations-tailored-to-your-workflows/1088099): > > Hi everyone, waving_hand Weā€™re excited to introduce a new way to save time and reduce manual work with sparkles Proactive rule suggestions in AI Studio. This feature helps you identify automation opportunities based on patterns in your teamā€™s workflow, making it easier to streamline your processes without extra effort. Some of you may have noticed this earlier during the rollout, but itā€™s now fully available to all eligible users! robot Hereā€™s how it works: Asana analyzes the actions yoā€¦ Itā€™s a very good initiative, but I feel like itā€™s being rushed. In addition to recommending its use, I would also like them to provide follow-up support to practitioners. ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [16 October 2025 06:23 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/6 "2025-10-16T06:23:28Z")
> [@ka\_nishiyama](#): > > Itā€™s a very good initiative, but I feel like itā€™s being rushed. I wouldnā€™t say itā€™s being rushed, but I feel like sometimes Asana is pushing for AI when a clean native automation will do the trick. And I know that Asana doesnā€™t agree with me, but I usually push for AI to be added on top of a clean and working environment, meaning that you have to master Asana before using AI too much. And I know that Asana wants to use AI as a way to make it easier for people to discover and use Asana. ---
**Author:** ![June\_LCG](https://luna1.co/8d76cd.png) [@June\_LCG](https://forum.asana.com/u/June_LCG)\ **Post date:** [20 February 2026 19:55 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/8 "2026-02-20T19:55:42Z")
There needs to be a way to limit the number of actions that an AI automation can make during the testing/building phase to prevent infinite loops, like AIs endlessly commenting to each other, an easy mistake to make while iterating/testing. How to request this as a feature? I burned through 10% of a monthā€™s credits in 90 seconds yesterday, and deleted it immediately only because I had the billing/AI usage open in another browser window alongsideā€¦. Notice I said deleted - it wasnā€™t possible to halt it. ---
**Author:** ![Arthur\_BEGOU](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/arthur_begou/32/279746_2.png) [@Arthur\_BEGOU](https://forum.asana.com/u/Arthur_BEGOU)\ **Post date:** [20 February 2026 20:06 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/9 "2026-02-20T20:06:56Z")
Thatā€™s a good idea. Feel free to create a post in the category ā€˜Product Feedbackā€™. People will be able to vote for it šŸ˜‰ ---
**Author:** ![June\_LCG](https://luna1.co/8d76cd.png) [@June\_LCG](https://forum.asana.com/u/June_LCG)\ **Post date:** [20 February 2026 20:17 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/10 "2026-02-20T20:17:35Z")
Thank you just did! Please vote šŸ™‚[Create a way to limit # of actions of an AI rule during testing/iteration phase to prevent infinite loops](https://forum.asana.com/t/create-a-way-to-limit-of-actions-of-an-ai-rule-during-testing-iteration-phase-to-prevent-infinite-loops/1126810) ---
**Author:** ![Bastien\_Siebman](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/bastien_siebman/32/172354_2.png) [@Bastien\_Siebman](https://forum.asana.com/u/Bastien_Siebman)\ **Post date:** [24 February 2026 17:07 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/11 "2026-02-24T17:07:45Z")
FYI, our post was made some time ago, and Asana might have put in place new protections against such a situation. ---
**Author:** ![Adam\_Bennett](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/adam_bennett/32/39094_2.png) [@Adam\_Bennett](https://forum.asana.com/u/Adam_Bennett)\ **Post date:** [12 May 2026 15:33 UTC](https://forum.asana.com/t/how-we-accidentally-burned-through-4-million-asana-ai-studio-credits-in-a-month-and-how-you-can-avoid-doing-the-same/1102925/12 "2026-05-12T15:33:26Z")
Iā€™ve started doing testing on prospective pieces of AI Studio automations to see if it is sustainable. For example, a quick test showed that updating a custom field using an AI conditional check would take between 310 and 328 credits using a low cost model. Not too much, right? Scale that by the 200 tasks that my team gets through on average in each month and youā€™re suddenly using 60K+ credits per month _to set a custom field value_. Test what an AI rule will cost you in credits, calculate the frequency it runs and what it will likely cost you in each month. Maintain a credit budget tracker and make a call whether that function is worth the credits it will cost you, versus other potential uses which might have more impact.