I’ve been using Asana at work for a bit over a year now, and I haven’t found a good solution for getting a good overview of only the actionable tasks. Have worked with a (more or less) GTD system before and I realized how important that was. Two problems I have are:
- Filtering out (sub)tasks that are dependent on earlier tasks being completed but to which I am assigned, and
- Filtering out tasks that I am assigned to but that need all the sub-tasks to be completed first.
For context, I work in marketing. Currently we have a project called “Content Priorities”, in which each task is a piece of content. Within those tasks are the standard sub-tasks (e.g. create outline, finalize keyword research, create draft, review draft, update draft based on review, publish on website, add to content library). I am often put as the overall owner of the task, plus on the individual sub-tasks I’m responsible for.
When I look at “My Tasks”, the whole list gets muddled. I have to use unnecessary mental energy to determine which of the 4 or 5 tasks is the one I need to take action on (if I’m not waiting on someone else). I enjoy the My Tasks view because I like being able to put things in “Today” or “Upcoming” buckets. But seems like it’s not possible to add filters there.
My current workaround is creating a saved search called “Actionable Tasks” which does not have a tag of “Waiting”, but that’s a really manual process. I could alternatively create a saved search that filters out tasks that are a dependency, but that doesn’t solve the annoyance of seeing both the overall task (which is just there to “shepherd” along) and the next concrete sub-task that I need to actually take action on.
Anyone run into the same problem and/or have any advice?