Can anyone share use cases on your organization’s policy/procedures for file storage in combination with Asana? I’m looking for ideas on team processes.
The feedback I hear most often from our team about Asana confusion is, “I don’t quite understand where everything is supposed to live. Are we putting files in Asana, Dropbox or our shared drive?”
I remember reading somewhere here in the forum that while Asana has storage capabilities, that it is not designed to be a full storage solution. And that’s true. Our organization has put a large emphasis on Office 365 and shared drive/OneDrive storage.
Therefore, my recommendation to our team has always been - while the task is in production, files are in Asana. Once the task is complete and the files are finalized, then the final file is stored in our shared drive. Files only need to go in Dropbox if they are being shared externally. The question comes back, who is responsible for ensuring the finalized file is placed where it needs to go? The person who completed the task or the person who is the receiver or approver?
What is your company’s best practice for this situation?