# Dynamic names for recurring subtasks

**URL:** <https://forum.asana.com/t/dynamic-names-for-recurring-subtasks/1106574>\
**Category:** Ask the Community\
**Tags:** subtasks, agentic-work-management\
**Created:** [3 November 2025 01:42 UTC](https://forum.asana.com/t/dynamic-names-for-recurring-subtasks/1106574 "2025-11-03T01:42:18Z")\
**Posts on this page:** 3\
**Page:** 1

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**Author:** ![anon32759660](https://luna1.co/8d76cd.png) [@anon32759660](https://forum.asana.com/u/anon32759660)\
**Post date:** [3 November 2025 01:42 UTC](https://forum.asana.com/t/dynamic-names-for-recurring-subtasks/1106574/1 "2025-11-03T01:42:18Z")

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We have numerous recurring tasks that occur weekly, monthly, quarterly, or annually.

We create a task to represent the type of recurring task, then use the subtasks for the recurring tasks. For example, a task might be “Quarterly Reporting” and the subtasks would be “Q1 2025 Report”, “Q2 2025 Report”, and so on.

My question is, could we use automation/AI to update the subtask titles dynamically to include things like Week Number, Month, Quarter, and Year based on the task’s due date.

I tried creating a rule that used a custom field “Frequency” to append things like the week number, month, year, etc., depending on what the frequency was set to (weekly, monthly…). This worked fine when I manually added a task to the project, but did not trigger when I added a subtask (even though the automation was set to run on subtasks). It also does not seem to run when a recurring task is generated.

This was the rule I created:

 ![image](https://us1.discourse-cdn.com/asana/original/4X/6/c/a/6cad9e0617b014aa2a93c7fa4641763f8623d25b.png)

Here’s an example of how I would like the subtasks to appear:

 ![image](https://us1.discourse-cdn.com/asana/original/4X/e/7/9/e79ac397b1113317dc1f8479eb188a839a6d98ce.png)

Any help would be appreciated!

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**Author:** ![ka\_nishiyama](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/ka_nishiyama/32/292165_2.png) [@ka\_nishiyama](https://forum.asana.com/u/ka_nishiyama)\
**Post date:** [3 November 2025 04:13 UTC](https://forum.asana.com/t/dynamic-names-for-recurring-subtasks/1106574/2 "2025-11-03T04:13:10Z")

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It is likely an issue pertaining to subtasks and rules.

> [@Assignee rule apply on the subtask](https://forum.asana.com/t/assignee-rule-apply-on-the-subtask/907696/29):
>
> Because - technically - the subtask isn’t added to the project. Adding it to the project (opening subtask and using shortcut tab+p) will make it visible twice. Both as a task, and as a subtask. I agree that this is counter intuitive. Please note that [Allow to automatically add subtasks to project](https://forum.asana.com/t/allow-to-automatically-add-subtasks-to-project/3018) is currently marked #considered, and would likely solve this.

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**Author:** ![system](https://sea2.discourse-cdn.com/asana/user_avatar/forum.asana.com/system/32/276370_2.png) [@system](https://forum.asana.com/u/system)\
**Post date:** [3 December 2025 04:14 UTC](https://forum.asana.com/t/dynamic-names-for-recurring-subtasks/1106574/3 "2025-12-03T04:14:01Z")

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Closed on 3 December 2025 04:14 UTC

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