As a bit of fun, I created a “Zapier bot” to create tasks and leave comments based on Zapier actions (a bit like having a robotic assistant). To do this, I set up a new Asana account using a company email and called it “Zapier” (and set the profile icon as the Zapier logo).
In Zapier I have a few Zaps that auto-create tasks based on certain actions. eg. For example, I use tasks to manage my consulting clients (I’m an Asana consultant) when I schedule a call with a client in Google Calendar, it sets this up as a subtask on the client’s parent task. The Zap will find the right task based on the client’s name, creates the subtask using the Zapier account and posts a comment.
Here’s the subtask with details of the call including a “Call” tag and the duration in the task title:
Because the subtask is created by another Asana account, I get the following notifications in my inbox:
And here’s the comment. I have this posted on the parent task which is where I record all client activity:
